Licensing Specialist (Administrative Aide)
: Job Details :


Licensing Specialist (Administrative Aide)

State of Maryland

Job Location : Baltimore,MD, USA

Posted on : 2025-08-06T06:22:49Z

Job Description :

Introduction

The Maryland Department of Labor is currently accepting applications for Administrative Aide. This position is to act as secretary to the Director and perform many administrative duties. Resumes are acceptable as additional information; however, the application will be rejected if it is not completed.

GRADE

ASTD11

LOCATION OF POSITION

100 South Charles Street, Baltimore, Maryland 21201

Main Purpose of Job

The main purpose of this position is to act as secretary to the Director and perform many administrative duties in fulfilling the operating objectives of the Office of Cemetery Oversight.

POSITION DUTIES

Duties of this position include, but are not limited to:

  • Coordinates the application/reapplication process for applicants for licensure and maintains various files: licensing, terminations/withdrawals, trust reports, and other miscellaneous files.
  • Types and copies all correspondence and memoranda.
  • Emails monthly meeting notices to the Maryland Register.
  • Opens all mail (electronic and paper) and distributes it to all appropriate persons on a daily basis.
  • MINIMUM QUALIFICATIONS

    Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

    Experience: Four years performing secretarial work or clerical work involving typing duties.

    Notes: 1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education. 2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience. 3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

    DESIRED OR PREFERRED QUALIFICATIONS

    Preference will be given to applicants who possess the following preferred qualification(s):

  • Customer Service experience
  • Experience with Microsoft and Google Suites
  • Experience with AS400
  • Experience problem solving
  • SPECIAL REQUIREMENTS

    Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position. All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

    SELECTION PROCESS

    Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

    EXAMINATION PROCESS

    The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.).

    BENEFITS

    STATE OF MARYLAND BENEFITS

    FURTHER INSTRUCTIONS

    The online application is STRONGLY preferred. However, if you are unable to apply online, or having difficulty with your login or password, please contact DBM's Helpdesk directly at (410) ###-#### (8:00 AM to 5:00 PM daily, except for holidays and weekends). After business hours, please submit an email request to ...@maryland.gov. If you encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing. We thank our Veterans for their service to our country and encourage them to apply. If you are seeking veteran's preference, please submit a copy of your DD-214. The paper application must be received by 5 pm, close of business, on the closing date for the recruitment; no postmarks will be accepted. Incorrect application forms will not be accepted. PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION.

    Completed applications, required documentation, and any required addendums may be mailed to:

    Maryland Department of Labor/ Office of Administration Attn: Tenisha Tunstall 25-002###-#### 100 S. Charles Street, 5th Floor Baltimore, MD 21201

    For additional information, please contact Tenisha Tunstall at 410-###-#### or via email ...@maryland.gov. The MD State Application Form can be found online.

    The Maryland Department of Labor is an equal opportunity employer. It is the policy of LABOR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability, or veteran status.

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