Event Specialist
: Job Details :

Employer

City of Kissimmee

Salary

$20.99 Hourly

Location

Kissimmee, FL

Job Type

Full-Time

Department

Parks & Recreation

Closing Date

Continuous

• Description
• Benefits

General Statement of Job

Under occasional supervision, performs specialized work in coordination and supervision of private and public events. Nights & weekends as required, no set schedule. Reports to the Recreation & Leisure Services Coordinator and/or Supervisor of Events & Venues.

Specific Duties and Responsibilities

Coordinates the execution of private and public events (i.e.: weddings, Quinceaneras, meetings, Food Truck Rodeo, and/or Kissimmee Night Out) working directly with client and/or party planner.

Assists with the preparation of rental agreements, event worksheets, reports, invoices and correspondence.

Assists with event set-up and break down.

Assists with open to public events, may serve as field supervisor during large events/festivals.

Assesses pre and post event conditions relative to maintenance or damage.

Assists in the training and supervision of event monitors and volunteers.

Greets participants & visitors and distributes accurate info regarding events & activities.

Maintain open and positive communication with staff.

Performs general administrative/office duties as required.

Operates audio visual equipment, HVAC controller and other equipment relative to event and venue operations.

Enforces rules and regulations to ensure safety of participants.

Maintains neatness and cleanliness of event areas.

Operate a vehicle and a variety of office equipment.

Works at customer service desk as necessary.

Performs related duties as required.

Minimum Education and Training

Requires two years of secondary education and two years of related experience in event management, hospitality, recreation or related field; or HS diploma or GED equivalent and four years of experience in event management, hospitality, recreation or related field; that provides the required knowledge, skills, and abilities. Must possess or have the ability to obtain first aid and CPR certifications. Must possess and maintain a valid State of Florida Drivers License as required.

Minimum Qualifications and Standards Required

Schedule:

Position requires at least 40 hours per week and may require working nights/weekends and possibly on a rotating schedule.

Physical Requirements:

Must be physically able to operate a vehicle and a variety of machines and equipment including a computer, basic office equipment, telephone, sound equipment, etc. Tasks involve the ability to exert moderate, though not constant, physical effort, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing, and pulling of objects and materials of moderate weight (12-20 pounds) to moderately heavy weight (up to 50 pounds).

Data Conception:

Requires the ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

Interpersonal Communications:

Requires the ability of speaking and/or signaling people to convey or exchange information. Includes giving assignments and/or directions to subordinates and receiving assignments and/or direction from supervisor.

Language Ability:

Requires ability to read a variety of policy and procedure manuals, technical manuals, budget documents, fitness manuals, etc. Requires the ability to prepare reports, records, correspondence etc., with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control and confidence.

Intelligence:

Requires the ability to apply principals of logical thinking to define problems, collect data, establish fats and draw valid conclusions; to deal with several abstract and concrete variables. Requires the ability to apply influence systems in managing a staff; to learn and understand relatively complex principals and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information.

Verbal Aptitude:

Requires the ability to record and deliver information, to explain procedures, to follow and give verbal and written instruction; to counsel and teach employees. Must be able to communicate effectively & efficiently in a variety of technical and/or prof languages.

Numerical Aptitude:

Requires the ability to add and subtract totals, to multiply and divide, to utilize mathematical formulas, to determine percentages and decimals and to determine time and weight. Must be able to use practical applications of fractions, percentages, and proportion.

Form/Spatial Aptitude:

Requires the ability to inspect items for proper length, width, shape, and visually read various information.

Motor Coordination:

Requires ability to coordinate hands & eyes using office & recreation/leisure equipment

Manual Dexterity:

Requires the ability to handle a variety of items, keyboards, office equipment, control knobs, buttons, switches, catches, tools, etc. Must have moderate levels of eye/hand/foot coordination.

Color Discrimination:

Requires the ability to differentiate colors and shades of color.

Interpersonal Temperament:

Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress when confronted with emergency situations or tight deadlines. The worker may be subject to danger to a slight degree and to tension as a regular, consistent part of the job.

Physical Communication:

Requires the ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear).

Knowledge of job:

Has thorough knowledge of the methods, procedures, & policies of the Parks and Recreation Department as they pertain to the performance of duties of the Event Specialist. Is knowledgeable on the laws, ordinances, standards, & regulations pertaining to the specific duties & responsibilities of the exposition. Has knowledge in the areas of public & private event planning, marketing & implementation, etc. Is able to make sound, educated decisions. Has the ability to plan & develop daily, short-term & long-term goals related to City purposes. Has the ability to plan & coordinated the most effective use of personnel, facilities & resources to achieve department goals. Is able to supervise & evaluate the work of others. Has the ability to offer instruction & advice to subordinates regarding departmental policies, methods, & regulations. Is able to perform employee evaluations & to make recommendations based on results. Has the ability to offer training & assistance to co-workers & employees of other departments as required. Is able to take the initiative to complete the duties of the position without the need of direct supervision. Has the ability to learn & utilize new skills & information to improve job performance & efficiency. Is able to read & interpret complex materials pertaining to the responsibilities of the job. Is able to assemble & analyze information & make written reports & records in a concise, clear & effective manner. Has knowledge of the terminology used within the department. Knows how to maintain effective relationships with personnel of other departments, professionals, & members of the public through contact & cooperation. Has the ability to communicate professionally in confrontational situations. Knows how to make public presentations. Has through knowledge of proper English usage, vocabulary, spelling, & basic mathematics. Has through knowledge of modern office practices & technology. Has knowledge of & skill in the use of computers for data & word processing. Has knowledge of the standard equipment, tolls, materials, & practices of the industry. Has skill in the care & use of required tools & equipment. Has knowledge of the standard equipment, tools, materials, & practices of the industry. Has skill in the care & use of required tools & equipment. Has knowledge of applicable occupational hazards & safety precautions. Knows how to react calmly and quickly in emergency situations.

Quality of Work:

Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with internal and external entities with whom the position interacts.

Dependability:

Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives, policy, standards, and prescribed procedures. Maintains accountability for assigned responsibilities in the technical, human, and conceptual areas.

Attendance:

Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides adequate notice to higher management with respect to vacation time and leave requests.

Initiative and Enthusiasm:

Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be accomplished, and initiates proper and acceptable action for the completion of work with a minimum of supervision and instruction.

Judgment:

Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum or errors. Seeks expert or experienced advice where appropriate and researches issues, situations, and alternatives before exercising judgment.

Cooperation:

Accepts supervisory instruction and direction and strives to meet goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications variance and established policies or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation intra-and inter-departmentally.

Relationships with Others:

Shares knowledge with managers, supervisors, coordinators and co-workers for mutual benefit. Contributes to maintaining high morale among all employees. Develops and maintains cooperative and courteous relationships inter-and intra-departmentally, and with external entities with whom the position interacts. Tactfully and effectively handles requests, suggestions and complaints in order to establish and maintain good will. Emphasizes the importance of maintain a positive image.

Coordination of Work:

Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of work, eliminates and establishes a personal schedule accordingly. Attends required meetings, planning sessions, and discussions on time. Implements work activity in accordance with priorities and estimated schedules.

Safety and Housekeeping:

Adheres to all safety & housekeeping standards. Ensures standards are not violated

Planning:

Plans, coordinates and uses information effectively to enhance activities and production. Knows and understands expectations regarding such activities and works to ensure such expectations are met. Develops and formulates ways, means and timing to achieve established goals and objectives. Effectively and efficiently organizes, arranges and allocates manpower, financial and other designed resources to achieve such goals and objectives.

Organizing:

Efficiently organizes own work and that of other staff. Ensures that personnel understand what results are expected of them, and that each is regularly and appropriately informed of all matters affecting or of concern to them.

Staffing:

Works with upper management, where appropriate, to select and recommend employment of qualified personnel. Assists in the development and training of personnel under charge, ensuring their proper induction, orientation, and training.

Leading:

Provides a work environment which encourages clear and open communications. Has a clear and comprehensive understanding of the principles effective leadership and how such principles are to be applied. Provides adequate feedback to personnel under charge concerning their performance. Commends and rewards personnel under charge for outstanding performance, and takes timely and appropriate discipline action as necessary. Exercises enthusiasm in influencing and guiding others toward achievement of established goals and objectives.

Controlling:

Provides a work environment which is orderly and controlled. Coordinates, audits, and controls manpower and financial resources efficiently and effectively. Coordinates, audits, & controls the utilization of materials and equipment efficiently & effectively. Has a clear & comprehensive understanding of est. standards, methods, & procedures.

Delegating:

Assigns duties as necessary and/or appropriate to meet goals, enhance abilities of personnel under charge, build their confidence and assist them in personal growth. Has confidence in personnel under charge to meet new or additional expectations.

Decision Making:

Exercises direction and judgment in developing and implementing courses of action affecting functions under charge. Recognizes when a particular policy, procedure, or strategy does not and moves for the desired result, and moves decisively and explicitly to develop and implement alternatives.

Creativity:

Regularly seeks new and improved methodologies, policies and procedures for enhancing the effectiveness of functions under charge. Employs imagination and creativity in the application of duties and responsibilities. Is not adverse to change that supports achievement of goals and objectives.

Human Relations:

Strives to develop and maintain excellent rapport with personnel under charge. Listens to and considers their suggestions and complaints, and responds appropriately. Establishes a work environment to promote and maintain mutual respect.

Policy Implementation:

Has a clear and comprehensive understanding of policies regarding functions under charge and the function of the organization. Adheres to policies in the discharge of duties and responsibilities, and ensures the same from personnel under charge.

Policy Formulation:

Maintains awareness of changes in operating philosophies and policies, and routinely reviews policies to ensure any changes in philosophy or practice are appropriately incorporated into functions under charge. Recognizes and understands the relationship between operating policies and practices, and morale and performance. Strives to ensure that established policies enhance same.

Working Conditions:

Works in office & outdoors in all types of weather. Flexible hours, some weekends.

Other:

It is understood that every incidental duty connected with operations enumerated in the job description is not always specifically described, and employees, at the discretion of the City, may be required to perform duties not within their job descriptions.

Full-time employees (working 40 hours) are eligible for Life, Health and Dental benefits. Full-time employees will participate in the local law pension plan that applies to the position. Temporary or part-time employees are not eligible for benefits. This employer participates in E-verify. A physical and drug screening by the City physician will be required for anyone who is hired by the City of Kissimmee. Veteran's preference is pursuant to state law. The City of Kissimmee supports the American with Disabilities Act of 1990. Applicants with physical or mental disabilities may request reasonable accommodation throughout the selection process by calling 407.###.####.

JOB INQUIRIES: WWW.KISSIMMEE.GOV OR CALL: 407.###.#### THE CITY OF KISSIMMEE IS AN EQUAL OPPORTUNITY EMPLOYER WOMEN, MINORITIES AND THE DISABLED ARE ENCOURAGED TO APPLY

Employer City of Kissimmee Address 101 Church Street Kissimmee, Florida, 34741 Website www.kissimmee.gov