Office Assistant
: Job Details :

Plant Admin Assistant

The Plant Admin Assistant is responsible for organizing, processing and classifying production and plant data and performs various administrative functions to provide support to a department/plant. Works under supervision; relies on instructions and pre-established guidelines to perform the functions of the job.

Principal Duties and Responsibilities

• Identifies, researches, and resolves administrative problems and opportunities
• Processes and records inventory data in the system
• Classifies production documents
• Processes and records production data in the system
• Classifies shipping documents
• Processes receiving scheduling in the system
• Troubleshoots any problems within area of responsibility
• Assists with Human Resources tasks
• Prepares reports as requested by management
• Performs other duties as required

Job Specifications

Knowledge Required

Minimum high school diploma

Minimum 1 to 3 years experience in administration/accounting; however, 3 to 5 years is preferred

Working knowledge and proficiency in the use of computer and business related software, including Microsoft applications (Excel, Word and Outlook)

Skills and abilities

Proficiency in the use of the English language in reading, writing and speaking

Proficiency in the use of business math

Ability to successfully communicate with all organizational levels

Ability to communicate clearly and politely via phone and email with plants, co-workers, vendors, and others

Ability to develop relationships with vendors and customers

Ability to prioritize and organize workload with minimum supervision

Ability to follow directions and instructions

Ability to work hours mandated by management

Ability to pass a drug test Conduct

Highly motivated and enthusiastic

Good interpersonal skills and good communication skills

Strong organization skills and detail oriented

Supportive of a continuous improvement work environment

Be a team player and support the Department and Company goals

Willingness to learn new things and teach others

Willingness to be cross-trained in many areas of the operation

Conducts in a professional manner

Working Conditions

Working environment is favorable. Requires sitting at a desk for long periods of time. Talking and typing are essential duties of the job.

Disclaimer Statement

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Universal Forest Products and its subsidiaries and affiliates are equal opportunity employers. All qualified candidates will receive consideration without regard to race, color, religion, sex or national origin