CLOSING DATE: Monday, August 11, 2025 @4:00pm (MST) **APPLICANT MUST HAVE A VALID, UNRESTRICTED INSURABLE DRIVER'S LICENSE**** RESUME AND REFERENCES ARE REQUIRED**ESSENTIAL DUTIES, FUNCTIONS AND RESPONSIBILITIES:
- Coordinates a variety of administrative clerical support activities in order to facilitate and expedite the administrative and clerical priorities of the office.
- Makes travel arrangements for Clinical Education Department and prepares and submits travel vouchers including accurate computation of all costs of reimbursable expenses. Coordinates travel, types itinerary, etc. Keeps abreast of changes to policy for immediate implementation to prevent delay in completion of requests or to prevent errors in reimbursement.
- Maintains records and the budget allotted to the Clinical Education Department. Ensures timely and accurate status of funds available, charging the correct accounting codes, verifying all object class codes, and identifying and justifying purchases/services. Compares request for funds with account balances to assure that funds are available to cover transactions.
- Handles calls from both internal and external sources in an efficient, timely, accurate and complete fashion. Screens calls, receives visitors and refers to appropriate staff member and forwards only those calls or visitors requiring their attention. Responds to inquiries for general information; completes copier projects; mail handling, and supplies control.
- Type correspondence, to include word processing/typing letters, memos, forms, policies, and procedures (includes handling of confidential information). Documents and correspondence are completed timely and accurately, and information is shared only as appropriate.
- Reads all incoming correspondence, determining proper action, at times prepares answers before referring to the Director of Clinical Education. Reviews outgoing correspondence and reports prepared by the Director of Clinical Education, ensuring proper format, mathematical correctness, correct grammatical content, and ascertaining that all necessary coordination of facts has been completed and is in accordance with established policy.
- Maintains FDIHB, Inc. meeting attendance files and generates reports; vendor, contract files, maintenance agreement files and all copyright files. It is expected that all files are accurate and completed in a timely manner; and secured at all times to protect confidential information.
- Works independently or within a team on special (i.e. quality process improvement), nonrecurring, or ongoing projects. It is expected participation in the projects are completed in an efficient and timely manner. Makes arrangements for conferences, meetings and workshops. Coordinates information and prepares folders of material to be discussed. Takes and transcribes minutes.
- Acts as the project manager for special projects, at the request of the Director of Clinical Education which may include planning and coordinating multiple presentations, disseminating information, and organizing company-wide events. It is expected that special projects are conducted in a timely, accurate, and effective manner. Dispatches minutes of meetings, staff appointments, and other pertinent material to hospital's committee members prior to their monthly meetings.
- Performs other duties as assigned.
MANDATORY MINIMUM QUALIFICATIONS: Experience:
- Two (2) years of direct work experience.
Education: Associate's Degree in related field. **Please email degree, transcripts, license and certifications to ...@fdihb.org. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.