Office Manager Bellevue Schools Foundation
: Job Details :

POSITION OBJECTIVE: The position of Office Manager for the Bellevue Schools Foundation is for the purpose of managing the operations and administrative support for the Bellevue Schools Foundation. COMMITMENT TO EQUITY: The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community. DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.) •Functions as an ambassador for Bellevue Schools Foundation (BSF) and the District. •Provides first-line exceptional experiences to staff, students, and the community •Serves as onsite specialist for human resources functions •Oversees and manages business processes including purchasing, inventory, accounting, payroll, expenditures, and other budget related items as directed. •Manages communication functions as required for the position •Provides administrative support for BSF staff and Board of Trustees as applicable •Manages and oversees District building use requests of BSF. •Provides planning, operational, and logistical support for BSF events as required. •May provide facilities management and coordination with a focus on maintaining building safety, security, and access •Serves as a community contact and BSF liaison as required •Collaborates and serves as a liaison with a variety of departmental stakeholders regarding BSF operations •Manages, prioritizes and problem-solves emergent needs of BSF, District staff and community members as it pertains to this position •Builds, establishes, and maintains positive, respectful, and professional relationships with staff and the community to support a safe and civil environment •Ensures daily management of the BSF office •Manages and implements scheduling needs related to the duties of the position •Directs operational functions, procedures and protocols of the required of the District. •Engages in process improvement related to the position •Exercises and maintains confidentiality as required by FERPA, and other related laws and policies •May provide coaching and guided support for other administrative support positions •Performs other job-related duties as assigned REPORTING RELATIONSHIPS: •Reports directly to and is supervised by the Assistant Superintendent/Executive Director of Human Resources. Is directed daily by the Executive Director of BSF. EDUCATION & EXPERIENCE (positions in this class typically require): Required: •High school diploma or equivalent •Associate's degree in business or related field or the equivalent of post-secondary education •Previous experience in a school setting Preferred: •Experience working in an administrative support position within a school setting. •Public school experience. Allowable Substitutions: •Experience may be considered and substituted for associate's degree or post-secondary education LICENSING REQUIREMENTS (positions in this class typically require): •Valid First Aid and CPR certification if assigned to health clinic. KNOWLEDGE (position requirements at entry): •Understands school operations, policies, and procedures •Ability to use variety of computer software applications, including Microsoft Office and Office 365, including navigation and keyboarding skills as needed •Understands basic public and community relations techniques •Possesses basic accounting and budgeting processes SKILLS (position requirements at entry): •Communicates effectively and professionally verbally, nonverbally and in written form with a variety of stakeholders •Demonstrates ability to interact professionally, positively, and appropriately with a variety of stakeholders •Ability to manage a variety of tasks simultaneously •Possesses problem-solving skills and applies them on a regular basis •Demonstrates effective personal organizing skills to manage the daily activities associated with the position •Ability and willingness to adapt to a variety of changing needs •Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations •Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements •Ability to meet and maintain punctuality and attendance expectations PHYSICAL REQUIREMENTS: Positions in this class typically require: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time. Incumbents may be subjected to moving mechanical parts, odors, chemicals, extreme temperatures, inadequate lighting, workspace restrictions, and intense noises. CONDITIONS OF EMPLOYMENT: AISP salary classification pay range G $ 37.87 to $39.82 (starting $ 37.87 per hour based on negotiated collective bargaining agreement) 40 hours per week (7:30am to 4:00pm M-F) for a 227-day annual assignment. Medical, dental, vision, long-term disability, and life-insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. Verification of identity and United States work authorization must be completed. The successful candidate for this position must be fingerprinted. Employment is contingent upon clearance by Washington State Patrol and Federal Bureau of Investigation. Bellevue School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts of America and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights, Racial Discrimination, and Gender Expression or Identity Discrimination: Civil Rights/Nondiscrimination Compliance Coordinator Nancy Pham, (425) ###-#### or ...@bsd405.orgSex-based Discrimination, including Sexual Harassment: Title IX Coordinator: Jeff Lowell, (425) ###-#### or ...@bsd405.orgDisability Discrimination: Kerince Bowen, (425) ###-#### or ...@bsd405.orgMailing address for all three: 12111 NE 1st Street, Bellevue, WA 98005.