Job Location : Topeka,KS, USA
Accounts Payable Specialist
Ultimate LLC is immediately hiring an Accounts Payable Specialist for our operations in the Topeka, KS area, with the option for remote work. The pay range is up to $50,000 per year based on experience. We are looking for skilled professionals to join our team of dedicated, safe, productive, and proven individuals. Ultimate LLC provides weekly pay for all employees with no week in the hole and optional direct deposit.
About this Role
As an Accounts Payable Specialist, you will play a critical role in managing daily billing procedures and ensuring timely and accurate payment of invoices for Ultimate LLC. You will be a trusted team member, maintaining precise financial records, fostering strong vendor relationships, and supporting the accounting team with clear communication and problem-solving skills. Your attention to detail and organizational abilities will contribute to the smooth operation of our financial processes.
Ultimate Job Duties
Process vendor invoices, verify alignment with purchase orders and packing slips, and post invoices accurately after verification
Process transactions, issue checks, and update ledgers with precision
Assist with audits and resolve discrepancies promptly
Collect and verify credit card receipts, post credit card payments, and reconcile monthly statements
Coordinate uniform rentals with employees and vendors, managing all communication and contract agreements with vendors such as Cintas
Pay invoices by verifying transaction details, scheduling disbursements, and obtaining payment authorizations
Reconcile vendor accounts by verifying statements and transactions for accuracy
Monitor accounts to ensure payments are current and up to date
Maintain vendor files, correspond with vendors, and respond to inquiries in a timely manner
Process 1099 forms at year-end for applicable vendors
Complete credit applications for prospective vendors and manage account terms for existing vendors
Provide tax exemption certificates to vendors as needed
Update and maintain customer files, including changes to names, addresses, mergers, or mailing instructions
Generate reports on the status of vendor accounts as requested
Support the Accounting Manager and accounting/finance team with additional tasks as needed
Maintain confidentiality of organizational and employee information
Ensure compliance with financial regulations and company policies
Ultimate Accounts Payable Specialist Requirements
Bachelor's degree in accounting or related field preferred, or equivalent experience; high school diploma or equivalent required
1-3 years of accounts payable and/or receivable experience
Proficient in Microsoft Office (Word, Excel, Outlook); experience with Foundation Accounting Software preferred
Strong organizational, critical thinking, and communication skills
Exceptional attention to detail and commitment to professional integrity
Excellent verbal and written communication skills, with the ability to protect confidential information
Ability to manage multiple tasks, deadlines, and priorities effectively
Ability to identify issues, develop solutions, and collaborate on implementation
Physically mobile with reasonable accommodations, including the ability to sit for extended periods, read computer screens, and talk on the phone
Ability to bend, reach, kneel, twist, and grip items while working at a desk
Ability to lift up to 10 pounds
Benefits of Working at Ultimate LLC
Weekly pay with direct deposit
Health insurance
Dental and vision coverage
401k
Paid time off
Referral bonus program
Pay increase based on quality of work
Paid training as needed
Long-term work
ID theft protection