Job DetailsJob Location Claflin University Main Campus - Orangeburg, SC Position Type Full Time Education Level 4 Year Degree Salary Range $6000.00 - $75000.00 Salary/year Travel Percentage None Job Shift Day Job Category Finance Description Claflin University, a premier historically Black university and liberal arts institution, seeks a detail-oriented and experienced Disbursements Manager to oversee and manage all aspects of payroll, accounts payable, and student refunds. Reporting directly to the Assistant Vice President/Controller, the Disbursements Manager ensures timely and accurate processing of financial disbursements in compliance with institutional policies, federal and state regulations, and industry best practices.This position plays a key role in maintaining fiscal responsibility, enhancing operational efficiency, and supporting the financial well-being of employees and students. Essential Duties and Responsibilities
- Direct and manage all disbursement operations, including Payroll, Accounts Payable, and Student Refunds.
- Ensure accurate and timely processing of bi-weekly and monthly payrolls, including applicable tax withholdings and benefit deductions.
- Oversee the processing of vendor invoices, purchase orders, travel reimbursements, and other payables, ensuring proper documentation and authorization.
- Manage the student refund process, including disbursement of financial aid overages, in accordance with federal regulations (e.g., Title IV) and institutional policies.
- Maintain compliance with IRS regulations, including timely filing of W-2s, 1099s, and other required reports.
- Develop, implement, and monitor internal controls and procedures to ensure the integrity and efficiency of disbursement functions.
- Reconcile related accounts and investigate discrepancies; ensure accurate reporting to the General Ledger.
- Serve as liaison to Human Resources, Student Financial Services, and other departments to coordinate data and resolve issues related to disbursements.
- Prepare regular and ad-hoc reports related to payroll, payables, and refund activity for management review.
- Train, supervise, and evaluate disbursement staff, promoting a culture of accuracy, service, and compliance.
- Support audits and compliance reviews by providing documentation and responding to inquiries.
- Recommend and implement improvements in systems, procedures, and policies; ensure optimal use of ERP system (Jenzabar).
QualificationsEducation and Experience
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field required.
- Minimum of 3-5 years of progressively responsible experience in payroll and/or accounts payable, preferably in a higher education or nonprofit setting.
- Supervisory experience strongly preferred.
- Familiarity with federal payroll tax regulations and student financial aid refund processes is highly desirable.
- Experience with Jenzabar or similar ERP systems preferred.
Skills and Competencies
- Strong attention to detail, organizational skills, and ability to manage multiple priorities.
- Proficiency in Microsoft Excel and financial software.
- Excellent interpersonal and communication skills.
- Knowledge of relevant federal and state regulations related to payroll, disbursements, and student refunds.
- Ability to analyze and improve workflows and internal controls.
Work Environment and Physical Demands
- Standard office setting.
- Prolonged periods working on a computer.
- Occasional extended hours during payroll cycles, fiscal year-end, or audits.
Application Instructions Interested applicants should submit a cover letter, resume, and contact information for three professional references. Claflin University is an equal opportunity employer committed to fostering a diverse and inclusive academic community.