Job Title: (Administrator - Research Division Team)About Kyyba: Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances. At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development. Job Description Description:
- Are you passionate about supporting innovation and working with dynamic teams in a global company? Join our Research Division as a Research Administrator-a critical role that supports our leaders, researchers, and operational staff as they pursue world-class technology development.
- This position offers a unique opportunity to work closely with executives and research teams in a cross-cultural environment. If you're a detail-oriented, proactive problem solver who thrives in fast-paced settings, we'd love to hear from you.
Key Responsibilities:
- As a trusted member of the Research Division, you will provide comprehensive administrative and operational support, including:
- Managing purchase requisitions (including PO dispatch, vendor invoicing, and reconciliation with expenditures) using Ariba.
- Supporting new hire onboarding (desk setup, access coordination, orientation prep).
- Coordinating internal events and meetings across departments
- Assisting travel planning, itineraries and other support for the Division VP.
- Maintaining organized records for technical reports, publications, and confidential documents.
- Preparing and submitting monthly accruals and expense tracking reports.
- Keeping evacuation and safety lists current for assigned division areas.
- Liaising across company departments to collect information, resolve issues, and streamline processes.
- Managing office supply inventory and budget; recommending purchases as needed.
- Distributing incoming mail and handling other day-to-day office operations.
Qualifications:
- Bachelor's degree (BS/BA) required.
- On-site work presence is essential.
- Proficiency in Ariba Purchase Order systems
- Strong customer service orientation and organizational skills.
- Advanced proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint, SharePoint).
- Basic understanding of budget vs. actual financial tracking.
- Ability to manage multiple priorities with accuracy and poise in a fast-paced environment.
- Excellent verbal, written, and interpersonal communication skills.
- Japanese language proficiency is highly desirable.
- Experience with PeopleSoft is a plus.
What We Offer:
- A collaborative environment where your contributions are recognized and valued.
- The opportunity to support groundbreaking research that shapes the future of mobility and technology.
- A unique role bridging global operations with cross-cultural collaboration.
Location: (Ann Arbor, MI) Disclaimer: Kyyba is an Equal Opportunity Employer. Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. Minorities / Females / Protected Veterans / Individuals with Disabilities are encouraged to apply. All employment is decided on the basis of qualifications, merit, and business need. It is the policy of Kyyba to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Kyyba at 248-###-#### Rewards: Medical, dental, vision 401k Term life Voluntary life and disability insurance Optional Pre-paid legal plan Optional Identity theft plan Optional Medical and dependent FSA Work-visa sponsorship Opportunity for advancement Long-term assignment with opportunity for hire by client SELECT AWARDS
- An INC 5000 company for 10 years
- Corp! Michigan Economic Bright Spots
- Crain's Detroit Business Top Staffing Service Companies in Detroit
- TechServe Alliance Excellence Award- IT and Engineering Staffing & Solutions
- Best of MichBusiness winner in HR Wizards & Partnerships
- Metro Detroit Elite Category: Recruitment, Selection & Orientation for 101 Best & Brightest
- 101 Best & Brightest Companies to Work for in Michigan