Project & Outreach Coordinator
: Job Details :

Description Based in Los Angeles - Hybrid Redwood Resources is a strategic consulting firm that partners with public agencies and engineering firms to deliver impactful outreach, workforce development, and community engagement programs. Our work prioritizes inclusion, equity, and measurable impact-especially in historically underserved communities. We are looking for a Project Coordinator who is highly organized, detail-oriented, and thrives in dynamic, mission-driven environments. This individual will support and coordinate cross-functional initiatives, working closely with internal teams, clients, community-based organizations, and individual stakeholders across diverse communities. You are a doer, not a diva. Responsibilities • Coordinate various project tasks • Develop reports and forms, and spreadsheets to support projects and deliverables • Create presentations in Canva, PowerPoint, etc. • Organize data into professional-looking reports, documents, presentations, spreadsheets • Coordinate with internal and external stakeholders, community groups, etc. Project Coordination & Stakeholder Engagement • Coordinate outreach, logistics, and communications with internal teams, public agencies, subcontractors, and community partners • Engage effectively with marginalized and underserved communities to ensure authentic and inclusive participation • Schedule, track, and support project meetings, follow-ups, and stakeholder communications Documentation & Reporting • Create clear, polished documents, summaries, meeting notes, and project updates • Build and maintain professional dashboards and spreadsheets using Excel and Google Sheets, including: Pivot tables, Conditional formatting, Data summaries and charts Survey & Evaluation Tools • Create and deploy surveys using Google Forms and SurveyMonkey with logic-based (if-then) functionality • Track responses, organize data, and prepare evaluation summaries. Presentation & Communication Tools • Build visual presentations using PowerPoint and Canva for both internal use and public-facing reports • Assist with the creation of outreach and engagement materials, flyers, and toolkits Time & Task Management • Use Asana for task tracking, project timelines, and team collaboration. • Proactively communicate progress, roadblocks, and next steps to leadership • Deliver assignments on deadline with minimal oversight Qualifications • Have 3 years of experience in a similar role • Enjoy working in a startup environment • Resourceful • Aligned with core values, including getting things done timely and responsively • Bachelor's degree in Public Policy, Communications, Urban Planning, or related field preferred • 2+ years of experience in a coordination or administrative role, ideally with external partners or public-sector clients • Strong command of: Google Workspace (Docs, Sheets, Slides, Forms), Microsoft Excel (advanced functions including pivot tables & formulas), PowerPoint & Canva • SurveyMonkey or similar survey platforms • Asana or similar project management tools • Exceptional written and verbal communication skills • Self-starter with a high sense of ownership, pride in work, and a drive for excellence • Ability to prioritize tasks across multiple projects and adjust to shifting priorities • Comfort working with diverse communities and stakeholders with professionalism, humility, and cultural awareness Ideal Candidate Attributes • You love getting things done and making things better • You care about equity, community voice, and making systems more inclusive • You're a builder of processes, tools, and systems-and you're excited to grow with a company on the rise • You double-check your work and take pride in details most others overlook