HR Clerk
: Job Details :

Description

MAIN FUNCTION: Coordinates and maintains accurate records and files for hospital personnel and provides general clerical assistance to the department.

• Coordinates New Hire process

• Ensures proper completion of tax forms and I-9 forms, etc.

• Takes employee photo; process badge.

• Requests background checks according to hospital policy. Reviews returns and informs Department Director of any unusual findings.

• Compiles new hire listing for hospital orientation ensuring that all employees have met the mandatory screening requirements. Provides follow-up to Department Directors as needed.

• Send information email to all new hires and enters and is present at orientation to welcome and coordinate new hires.

• Compiles monthly Orientation Evaluation responses within three (3) business days.

• Assists in reference checking on non-exempt positions.

• Enters new hires into UltiPro on orientation day.

• Maintains employee identification system ensuring accuracy in employee identification number and picture.

• Answers telephone within three (3) rings in a courteous manner, identifying self and department at all times.

• Assists caller or department visitors in any way possible, routing to appropriate personnel within department or hospital.

• Maintains complete and accurate telephone or visitor messages for departmental personnel, assuring immediate routing of messages.

• Generates computer department list of employees eligible for performance evaluation and forwards to department director on a monthly basis.

• Generates computer department list of delinquent performance evaluations and forward to respective vice-president on a quarterly basis.

• Investigates problems with performance review dates and/or completion.

• Monitors return of probationary and annual reviews and enters into payroll/personnel Medi Tech system.

• Monitors turnover and compiles statistics on a monthly basis.

• Files all correspondence, policies, PAFs, forms and job descriptions, etc. in an appropriate location in an orderly fashion within 5 working days of receipt.

• Receives incoming mail, and routes to appropriate person within one hour after receipt of mail

• Coordinates all departmental out-going mail, e.g., printing and distribution of Human Resources policies, announcements, and mass mailings to employees, assuring timely delivery of all time-sensitive materials.

• Provides for and maintains the confidentiality of all records, reports, and files, many of which relate to sensitive issues.

• Assists in the maintenance of database for the hospital flexible benefit program.

• Submits monthly expense reqs to Finance including the Edge, ERS, etc.

• Maintains and enters all PAFs during the appropriate pay period. Distributes copies to payroll and benefits as needed.

• Ensures all termination PAFs are entered before 5pm and appropriate paperwork is sent to terminated employee.

• Coordinates terminated employees to receive Exit Interview Questionnaires. Sends and receives responses.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights ( notice from the Department of Labor.