Posting Details Position Information Posting Number S000908 Position Title Student Accounts Specialist Department Business Office Division Business Affairs Supervisor Title Student Accounts Supervisor Status Full Time Regular Salary Range $19-$22 Position Summary Under the supervision of the Student Accounts Supervisor, coordinate student tuition and fee related billing, collection of amounts due and recording payments and adjustments to tuition accounts. Receive and process payments made to the College on a daily basis and balance the transactions to system generated reports, which indicate the status of accounts. Assist students, parents Alumni, friends of the College, faculty and staff in a friendly and welcoming manner. Analyze variances between the general ledger and sub-systems for student accounts. This position is highly customer focused. Description of Key Responsibilities 1. Responsible for the processing of student billing, maintaining auto-billing tables and refund schedules in the Colleague system and updating student billing on a weekly basis. 2. Provide information and answer inquiries from students, parents, faculty, administration and staff relating to student accounts and billing. 3. Receipt and reconcile online payments on a daily basis 4. Reconcile credit card, check and cash receipting daily 5. Receipt student account monies on a daily basis with quality customer service and professionalism 6. Receipt monthly collection payments and reconcile collections accounts 7. Process student refunds on a weekly basis 8. Prepare direct billing statements for all sponsor billing and special billing statements for student as requested 9. Adjust student accounts for special billing such as parking fines, library fines, policy violations, and late payment fees 10. Send out delinquent statements on a monthly basis 11. Post Financial Aid awards to student accounts 12. Add and release holds prior to semester registration and graduation 13. Provide information and answer inquiries from students, parents, faculty, administration and staff relating to student accounts and billing. 14. Participate in new student orientation events 15. Assist in the annual preparation of the IRS 1042-S and 1098-T tax forms 16. Demonstrate a strong commitment to continuous quality improvement 17. Support the College's mission, mission and values, and contribute to the advancement of the College's Strategic Plan 18. Demonstrate civil and inclusive behavior when interacting with staff, faculty, students and visitors to the College. Promote a flexible, collaborative and inclusive work and living environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion 19. Perform other duties as assigned Required Knowledge, Skills and Abilities An individual in this position must possess the proficiency, wherewithal and knowledge of principles and processes for providing high-quality service to both internal and external constituents of the College. 1. Ability to quickly grasp knowledge of the College organization and operation, in particular, cashiering, accounts receivable and/or accounts payable procedures. 2. Ability to deal with numerous transactions, in various stages of completion, concurrently, in an environment where interruptions regarding requests for information are routinely experienced. This requires a person who is well organized, detail oriented, flexible and able to effectively prioritize tasks. 3. Ability to consistently demonstrate excellent interpersonal skills in dealing with persons both internal and external to the College, on the telephone, in person, and via e-mail. Ability to work effectively as a member of a small staff where teamwork and cooperation are the rule. 4. Knowledge of and ability to use computer-based systems including database management, spreadsheet applications and word processing. 5. Ability to communicate in the English language, both orally and in writing, in a manner consistent with professional standards. 6. Ability to apply mathematical skills necessary for such tasks as extending quantities, performing calculations, and compiling, summarizing and analyzing data. Distinguishing Characteristics Excellent interpersonal skills are essential. Education/Training A high school diploma is required. Some college-level training in accounting, with experience in cashiering, accounts receivable and/or accounts payable, is preferred. Experience At least two years' experience in general office/clerical, accounting and customer service. Experience with Ellucian Colleagueand/or TouchNet payment systems is preferred.. Licenses or CertificationsIs This a Temporary Position? No Employment Conditions An offer of employment is contingent upon successful completion of the College's background screening process. Number of Vacancies 1 Posting Detail Information EEO Statement North Central College is an Equal Opportunity Employer committed to increasing the diversity of our workforce. NCC provides reasonable accommodation to applicants with disabilities where appropriate. If you need reasonable accommodation for any part of the application or hiring process, please notify the Office of Human Resources. Determinations for reasonable accommodation will be made on a case-by-case basis. Close DateOpen Until Filled Yes Additional Information The pay offered to the selected candidate will be determined based on factors including (but not limited to) the candidate's experience, qualifications, and training. North Central College provides a comprehensive benefits package, which includes:
- All-inclusive medical, dental and vision group insurance
- Health and dependent care savings plans
- Employer-paid life, AD&D and disability group insurance
- 403(b) retirement plan with employer contributions
- Employee assistance plan resources
- Tuition waiver for full-time employees, spouse and dependent children
- Generous paid time off plans, including 3 weeks vacation to start
- 15 paid holidays per year, including 5 days during NCC Winter Break
- Free access to campus health center, fitness and athletic facilities, and library
- Employee discount program