Job DetailsLevel Experienced Job Location USVETS Phoenix - Phoenix, AZ Position Type Full Time Education Level 4 Year Degree Salary Range $28.86 - $50.51 Hourly Job Category Nonprofit - Social Services Description The position of Facility Coordinator reports directly to the Program Manager of U.S.VETS and is responsible for monitoring and coordinating with landlords and maintaining housing quality standards for all U.S.VETS project-based and scattered-site housing units. Classification: ExemptResponsibilities:
- Supervises and oversees facility staff members to ensure adherence to policy, standards, and expectations.
- Manages training in facility maintenance and safety methods, procedures, and techniques.
- Makes decisions on property management and facility needs and advises supervisor and operations/finance department to confirms financial capacity for needed expenditures
- Coordinates process of lease-up, landlord negotiations, and lease agreements and maintains database of all leases between U.S.VETS and landlord and between U.S.VETS and tenants. Coordinates these tasks with the Operations Manager.
- Oversees hygiene and safety standards of all units according to HUD's Housing Quality Standard (HQS); inspects apartment, smoke detectors and fire extinguishers; reviews emergency escape plans and unit up-keep with residents.
- Oversees and manages the implementation and maintenance of a Therapeutic Community at the facility
- Facilitates procedures for moving in and out of units and preparation of units for next tenant.
- Consults with tenants as needed or directed, regarding responsibilities to units and ensures that repairs are made.
- Attends in-service and other training as available and appropriate to meet agency standards.
- Understands the applicable State and local Landlord and Tenant code and its application to residents and units and provides information regarding applicable housing laws and regulations where necessary.
- Facilitates process of programmatic adherence according to the program standards.
- Maintains and develops relationships with community providers who support the project/facility.
- Develops community contacts to obtain listings of available supportive services and makes it available to residents on property.
- Collaborates with U.S.VETS Volunteer and Veteran Activities Coordinator (VVAC) to develop and maintain a resident activity calendar and to secure volunteers to support the facility, as needed.
- Facilitates resident townhall meetings and resolves resident issues, as they arise.
- Maintains records and prepares technical and statistical reports on program goal success.
- Maintains furniture and equipment database for all property in U.S.VETS units at time of move-in and exit.
- Establishes schedules and methods for providing facility maintenance services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly.
- Participates in the development of goals and objectives as well as policies and procedures; makes recommendations for changes and improvements to existing standards, policies, and procedures; participates in the implementation of approved policies and procedures; monitors work activities to ensure compliance with established policies and procedures.
- Participates in the preparation and administration of the facility maintenance budget; submits budget recommendations; monitors expenditures; prepares cost estimates; submits justifications for equipment; monitors budget expenditures.
- Obtains and maintains OSHA Certification, and other fire inspection and facility maintenance related certifications.
- Develops and organizes preventative maintenance and safety inspection programs for all facilities.
- Conducts unit inspections regularly to ensure OSHA and HQS compliance at all times.
- Adheres to the maintenance work order policy and maintaining a work order log.
- Leads and actively participates in Health & Safety Committee.
- Other duties as assigned.
QualificationsRequirements:
- Bachelor's Degree preferred.
- Minimum 5 years of Facility Management experience.
- Minimum of 2 years of supervisory experience in related field. Two years of employment at U.S.VETS may substitute for supervisory experience.
- Experience working with homeless and/or veteran population preferred.
- Ability to work effectively with a diverse group of clients, staff, and community members.
- Excellent written and oral communication skills.
- Leadership and conflict management skills.
- Demonstration of personal and financial integrity in the workplace.
- Ability to take direction, work independently with minimal oversight, and to work within a team.
- Computer proficient in Microsoft Office and Internet.
- Valid driver's license required. Must meet company insurance requirements and complete a provided driver training course.
NON-DISCRIMINATION POLICY U.S.VETS subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to ancestry, age, color, disability, genetic information, gender identity, gender expression, marital status, medical condition, military or veteran status, national origin, pregnancy, race, religion, sex/gender, sexual orientation, or any other basis prohibited by federal, state, or local law. As an Equal Opportunity Employer, U.S.VETS intends to comply fully with applicable federal, state, and local employment laws and the information requested on this application will be used only for purposes consistent with those laws.