Title: EC Data Manager Reports To: Principal and Executive Director of Exceptional Children Program Terms of Employment: 11 Months Salary: $2,703.95 - $3,837.18 FLSA Exempt/ Non-Exempt: Exempt Qualifications:
- Associate's Degree
- A minimum of 3 years in technical or data management systems
- Extensive experience in an office environment with responsibility for a large variety of complex tasks
- Background in Exceptional Children Services, PowerSchool, and/or ECATS desired
Supervises: None Essential Job Functions:
- Collects information, evaluate data, and submit accurate local, state, and federal reports in a timely manner
- Enters and reports data with speed, accuracy, diligence, and constant attention to securing confidential student information
- Works with Medicaid reimbursement second party vender (Infohandler), NC Student Information System (PowerSchool), NC Exceptional Children's Data Management System (ECATS), and other programs needed to support the collection of required data (Google Docs, Office 365).
- Answers and directs incoming calls to appropriate personnel. Provides immediate assistance when possible.
- Cross trains with other Exceptional Children Services support personnel (finance, records).
- Enrolls or assists with enrollment of preschool and non-public school students
- Assists with ensuring district's program is consistent with state mandated criteria
- Coordinates and facilitates training for ECATS application.
- Assists school-based personnel in implementing standards and operating procedures established for management of student data.
- Prepares and maintains a variety of computer databases pertaining to student records, activities, and demographic information for multiple programs and projects.
- Assists in establishing and enforcing standards, policies, and procedures for student information management system.
- Collaborates with related service personnel to collect student service logs, treatment calendars, and plans of care to ensure service to students and to submit accurate data for Medicaid Reimbursement.
- Assists with community events, parent meetings, and staff development functions.
Completes all other duties as assigned by the director with a professional team attitude. Physical and Cognitive Requirements: The major physical and cognitive requirements listed below are applicable to the Data Manager Job classification within Hoke County Schools. Work in this classification is considered light physical work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects. Must be able to:
- Prepare, read and comprehend a variety of job related forms, reports, spreadsheets, maps, plans, records, documentation and correspondence in all languages required by the job
- Understand and conform to all rules of punctuation, grammar, diction and style
- Speak to individuals or groups of people with poise, voice control and confidence
- Respond adequately to inquiries or complaints
- Write using standard convention in all languages required by the job
- Apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions • Apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form
- Communicate effectively and efficiently , both orally and in writing
- Use/interpret job related terminology, mathematical formulas and functions effectively and efficiently Deal with people beyond giving and receiving instructions
- Perform under stress, deal with persons acting under stress and adapt when confronted with emergency situations
- Be sensitive to cultural differences among individuals and groups of persons
- Operate/use a variety of automated office machines and other office equipment to include a variety of communication machines/equipment/devices
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the position. All employees may have other duties assigned at any time.