Salary: $5,867.00 - $7,131.00 Monthly Location : San Leandro, CA Job Type: Full-Time Department: Police Department Opening Date: 08/01/2025 Closing Date: 8/18/2025 5:00 PM Pacific The Position Definition: Under general supervision, performs recordkeeping, data entry, filing, indexing, copying, and other general clerical work with police records, reports, and data; receives, prepares, processes, coordinates, and disseminates information provided by citizens, police officers, city and departmental personnel; types, processes, files, scans, prints, and faxes a wide variety of police reports and records; and performs related work as required. There is currently one full-time and one part-time vacancy available. Part-time position(s) will not exceed a maximum of 999 hours per City fiscal year (July through June). Distinguishing Characteristics: This journey-level classification is responsible for independently performing the full range of duties related to customer service and maintenance, processing, and distribution of Police Department records. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Supervision Exercised and Received: Exercises no direct supervision over staff. Receives general supervision from assigned supervisory or management personnel. Duties and ResponsibilitiesExamples of Typical Job Functions: The typical job functions of the classification may include, but are not limited to, the functions below and are subject to changes in operational necessity.
- Performs recordkeeping, data entry, filing, indexing, copying, and other general clerical work with police records, reports, and data.
- Maintains and updates records according to established policies and procedures, including tracking, scanning, and filing reports, accessing and redacting sensitive and/or confidential information, and indexing a wide variety of violations and notifications; purges records and files as required; monitors and responds to department email requests for information.
- Maintains an inventory of stored and towed vehicles and notifies responsible agency; processes all appropriate paperwork and/or documentation.
- Processes, files, scans, and prints a wide variety of police case reports and records including, but not limited to, DMV paperwork, child and family services referrals, domestic violence, missing person, arrest, citations, declarations, traffic accident, training, subpoenas, stolen property, evidence, warrants, site releases and bails.
- Performs a variety of customer service functions applicable to police department operations including records release and maintenance, receiving, responding to, and entering requests for police reports, and screening and forwarding telephone calls and emails; collects checks and cash, maintains ledgers, and prepares and issues receipts; schedules and calendars appointments for fingerprinting, court ordered bookings, registrant booking, and child seat inspections.
- Performs background check services for members of the public and outside agencies via mail, email, and/or in-person.
- Enters, updates, and/or submits a variety of statistical data and reporting into the appropriate computer systems, including the California Department of Justice (DOJ) system, with a high degree of accuracy; distributes copies of completed reports and documentation to the appropriate destination.
- Reviews and processes local arrest warrants; utilizes California Law Enforcement Telecommunications System (CLETS) and Wanted Persons System (WPS) as applicable.
- Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and unit policies and procedures in determining completeness of applications, records, and files; and
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QualificationsExperience and Education Guidelines: Any combination equivalent to experience and education that would most likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Education: Equivalent to completion of the twelfth (12th) grade. Experience: One (1) year of experience performing clerical duties in an environment with frequent public contact. Additional Information Wondering what to expect during the recruitment process? Visit the City's Job Opportunities page. SELECTION PROCESS The following dates are tentative and subject to change based on the needs of the hiring department: Deadline to ApplyAugust 18, 2025 at 5:00pmReview of Minimum QualificationsOngoing Panel InterviewsWeek of August 24th, 2025 Command InterviewsCandidates who pass the Panel Interview will be invited to an interview with San Leandro Command Staff. The City of San Leandro is an Equal Opportunity Employer. For more information regarding ADA accommodations or Veteran's preference, please visit the City's employment FAQ's page. For current benefits information, please refer to the Benefits Program page located under the Human Resources Department on the City of San Leandro website at www.sanleandro.org. You will find a comprehensive Summary of Employee Benefits & Contract Provisions. Benefits are listed by bargaining group. Additional information may also be found in the Memorandum of Understanding for the respective bargaining group. 01 The purpose of the questionnaire is to provide applicants the opportunity to elaborate on their experience, education, and training for the Records Clerk position and to assist Human Resources staff in assessing each applicant's qualifications. Your responses to the questionnaire will be used to better understand your relevant experience, education, and training to determine which applicants will be invited to participate in the next step of the recruitment process. Do not answer any of the questions by indicating see application or see resume.
02 Do you possess at least one year of recent work experience involving extensive public contact?
03 Possession of coursework in administration of justice and/or experience in police-related work is desirable. Do you possess this coursework and/or experience?
04 Describe your experience using automated and computerized police or other recordkeeping/information access systems. In your response, list the computer systems or programs you have used and your proficiency level in each system or program. 05 Describe your experience working with the general public and providing customer service. Please provide examples. 06 Describe your experience working with confidential and sensitive records and information. Please provide examples. 07 This position may require working on Sundays. Are you willing to work these hours?
08 There is currently one full-time and one part-time vacancy available. Are you interested in part-time work?
- No, I am only interested in full-time schedule.
- Yes, I am interested in part-time schedule.
- Yes, I am interested in either the full-time or part-time schedule.
09 By checking this box, I am confirming that all statements made in this supplemental questionnaire and on the application are accurate and true; and I understand that misstatements or omissions of material facts will result in being rejected from this recruitment process or released from future employment with the City of San Leandro.
Required Question