Job DetailsJob Location Hope Valley Country Club - Durham, NC Position Type Full-Time (More than 30 hours a week) Salary Range $50000.00 - $60000.00 Salary/year Description Established in 2000 and headquartered at our Club Support Center in Atlanta, Georgia, and with a satellite office in Naples, Florida, Bobby Jones Links is a club management and development company rich in resources and expertise serving private, resort, daily fee, and public courses. At the core of everything we do is our commitment to serving people. We have spent more than two decades building a vibrant company culture that delivers the lifestyle, camaraderie, and experiences that our members and customers desire and the environment in which our employees will thrive. Hope Valley Country Club, located in Durham, North Carolina, and managed by Bobby Jones Links, is hiring for an Event Coordinator. Founded in 1926, Hope Valley is an elite private club featuring a classic Donald Ross designed golf course, state-of-the-art tennis facility, resort-style pool complex, and a spacious, welcoming clubhouse offering its members first-class recreation, dining, and programming. Hope Valley is ideally situated in the heart of one of Southeast's most vibrant, exciting areas. The Event Coordinator is responsible for booking, planning, detailing, and executing private events, including social functions, weddings, member events, and corporate gatherings. The ideal candidate thrives in a fast-paced, service-focused environment and brings strong organizational and interpersonal skills to the role. Primary responsibilities include: Sales & Client Coordination
- Actively promote and sell private events including weddings, celebrations, meetings, and club functions
- Respond to event inquiries and conduct site tours with potential clients
- Develop and maintain strong relationships with members and prospective clients
- Prepare and present detailed proposals, contracts, and event estimates
Event Planning & Detailing
- Consult with clients to understand event objectives, budget, timeline, and preferences
- Coordinate all aspects of event logistics including menu planning, décor, rentals, linens, and AV
- Draft and manage Banquet Event Orders (BEOs), diagrams, and timelines
- Ensure accurate and timely communication with culinary, service, and operations teams
Room Layouts & Event Design
- Design room layouts and floorplans based on event type and client vision
- Work with internal teams to execute setups according to diagrams and client expectations
- Manage event aesthetics and ensure all room setups meet HVCC quality standards
Menu Planning & Execution
- Collaborate with Executive Chef and culinary team on custom and standard menu selections
- Confirm dietary accommodations, buffet vs. plated needs, and special requests
- Attend and oversee events to ensure flawless execution, client satisfaction, and service excellence
Compensation & Benefits:
- Competitive salary based on experience
- Health, dental, and vision insurance options
- 401(k) with club match
- Club dining and golf privileges
- Opportunity to grow within a dynamic hospitality environment
Qualifications Hope Valley Country Club is seeking an enthusiastic and detail-oriented Events Coordinator to join our hospitality team. This position is responsible for booking, planning, detailing, and executing private events, including social functions, weddings, member events, and corporate gatherings. The ideal candidate thrives in a fast-paced, service-focused environment and brings strong organizational and interpersonal skills to the role. Key Responsibilities: Sales & Client Coordination
- Actively promote and sell private events including weddings, celebrations, meetings, and club functions
- Respond to event inquiries and conduct site tours with potential clients
- Develop and maintain strong relationships with members and prospective clients
- Prepare and present detailed proposals, contracts, and event estimates
Event Planning & Detailing
- Consult with clients to understand event objectives, budget, timeline, and preferences
- Coordinate all aspects of event logistics including menu planning, décor, rentals, linens, and AV
- Draft and manage Banquet Event Orders (BEOs), diagrams, and timelines
- Ensure accurate and timely communication with culinary, service, and operations teams
Room Layouts & Event Design
- Design room layouts and floorplans based on event type and client vision
- Work with internal teams to execute setups according to diagrams and client expectations
- Manage event aesthetics and ensure all room setups meet HVCC quality standards
Menu Planning & Execution
- Collaborate with Executive Chef and culinary team on custom and standard menu selections
- Confirm dietary accommodations, buffet vs. plated needs, and special requests
- Attend and oversee events to ensure flawless execution, client satisfaction, and service excellence
Qualifications:
- Bachelor's degree in Hospitality Management, Event Planning, or related field preferred
- 1-3 years of experience in event coordination, catering sales, or club/private venue setting
- Knowledge of catering operations, menu design, and event lifecycle required
- Proficiency with Microsoft Office, POS/BEO systems , and diagramming tools (AllSeated, Social Tables, etc.)
- Strong communication, organization, and multitasking skills
- Willingness to work evenings, weekends, and holidays as needed
Compensation & Benefits:
- Competitive salary based on experience
- Health, dental, and vision insurance options
- 401(k) with club match
- Club dining and golf privileges
- Opportunity to grow within a dynamic hospitality environment
About Hope Valley Country Club: Established in 1926, Hope Valley Country Club is a premier private club located in Durham, North Carolina. With a reputation for excellence in service, dining, and event execution, HVCC is proud to host a wide variety of private and member events throughout the year. The Events Coordinator plays a key role in delivering the elevated experiences that define our club culture.