We are currently seeking an Administrative Assistant 1 to support our client with clerical and filing-related responsibilities. This role requires strong attention to detail, excellent organizational skills, and the ability to manage both electronic and paper-based workflows efficiently.
- Review filings for deficiencies and calculate filing fees as needed
- Scan paper submissions and issue ID numbers to filings
- Update databases and save files to a shared drive following strict file-naming conventions
- Download files from the cloud or copy attachments from Outlook emails as required
- Rename PDF files per file-naming standards
- Accurately enter filings into spreadsheets for easy retrieval
- Create folders and save files to appropriate locations
- Add notes to the database and spreadsheets as necessary
- For deficient filings, email submitting attorneys using a provided template
- Follow up on deficiencies when needed
Key Skills and Abilities:
- Strong time management and organizational skills
- High attention to detail; able to catch errors, inconsistencies, or incomplete work
- Ability to proofread and double-check work
- Capable of handling high volumes of paper and electronic files without mixing documents
- Proficient in Microsoft Word, Excel, Outlook, and Adobe PDF
- Able to OCR, rename, and bookmark PDFs
- Familiar with copying, pasting, dragging and dropping files, and editing email templates
- Comfortable asking for clarification when needed
- Able to follow established office policies and procedures
Education:
Benefits:
- Health Insurance
- Sick Time
- 401k
Location: 28 Liberty Street, New York, New York 10005Duration: approximately 2 monthsApply by deadline: 8/7/2028Shift Days/Times: 37.5, Mon-Fri, 9-5Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications)By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.