Salary : $61,035.00 - $83,184.00 AnnuallyLocation : Rocklin Parks & Recreation Department, CAJob Type: Regular Full-TimeJob Number: 2025-00033Department: Parks & RecreationDivision: Business Services DivisionOpening Date: 07/31/2025Closing Date: 8/7/2025 11:59 PM Pacific DescriptionThe City of Rocklin is seeking an Administrative Assistant to provide support to the Parks and Recreation Department. Under general supervision, the Administrative Assistant performs a variety of clerical and administrative duties of considerable complexity requiring thorough knowledge of the assigned department or division, its programs, procedures, and operational details; composes and prepares correspondence using considerable judgment in content and style; provides information to the public and City staff; and performs other duties as assigned.The Ideal Candidate:The ideal candidate will have clerical or administrative experience in a public sector setting, with a strong background in parks and recreation operations. They will be skilled in supporting venue rentals and special events, and/or have experience providing administrative support to boards or commissions, including preparing agendas, taking minutes, and coordinating logistics.Duties may include, but are not limited to the following:
- Performs a wide variety of complex, responsible clerical and administrative duties for an assigned department or division.
- Performs routine to complex administrative tasks; researches and compiles background data; prepares independent draft reports and documentation, such as staff meeting or board/commission meetings; maintains records and files regarding department administrative activities.
- Prepares, types, and/or processes various documents requiring specialized knowledge of the department or division, which may include, but are not limited to, permits, licenses, applications, vouchers, claims, meeting agendas and minutes, correspondence, periodic reports, contracts, agreements, bid documents, and marketing materials.
- Interprets and explains City and department guidelines, policies, rules, and regulations in response to inquiries; refers inquiries as appropriate.
- Schedules and/or coordinates meetings, seminars, conferences, and training sessions for department staff; acts as meeting secretary, including preparing agendas and informational packets, setting up meeting and training rooms, and taking and transcribing minutes for assigned meetings, boards, and commissions; assists in preparing departmental agenda items and packets for City Council or other committee/commission meetings.
- Screens calls, visitors, and mail; responds to moderately complex requests for information.
- Provides administrative support in developing and monitoring department budgets, including processing expense claims, invoices, and purchase orders.
Education and ExperienceA combination of education and experience which would provide the required knowledge and abilities is qualifying. Note: Education may not fully substitute for the required experience unless expressly stated herein. Equivalent to graduation from high school; supplemented by 24 semester units of college-level coursework from an accredited college in business administration, public administration, or a closely related field;ANDThree (3) years of full-time, increasingly responsible secretarial and/or administrative experience involving frequent public contact, including the interpretation and application of rules and regulations. Licenses and Certifications
- Possession of, or ability to obtain and maintain, a valid California Class C Driver's License and a satisfactory driving record is required. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis.
- While always welcome, a resume will not be accepted in lieu of an official City application. The application must be completed in its entirety (including any supplemental questions).
- All required documents must be attached to the application; missing documents may be submitted until the final filing date. Human Resources will not accept documents after the final filing date. For a degree to be considered, the degree or transcripts must be attached to the application.
- Applicants will be screened against the minimum qualifications and then the desired qualifications. Those who qualify may be further screened to identify the best qualified candidates.
- Candidates must pass LiveScanbackground check prior to appointment.
- This job may require a pre-employment medical screening which includes testing for drugs, including but not limited to marijuana; a positive test may result in revocation of an employment offer.
To learn more details, visit our benefits page at: 01 The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.
- Yes, I understand and agree
- No, I do not agree
02 Please describe any clerical or administrative experience you have working in a
public sector setting. Include the name of the agency, your role, and the types of administrative tasks you performed. If you don't have this experience, please type N/A. 03 Describe your experience supporting parks and recreation programs, venue rentals, or special events. What were your specific responsibilities, and how did you interact with the public or internal teams? If you do not have experience in this area, please type N/A. 04 Do you have experience providing administrative support to boards, commissions, or similar bodies? If so, please describe your responsibilities, including preparing agendas, taking minutes, and coordinating meetings. If not, please type N/A. Required Question