Office Assistant 2 Three Positions
The Office of Mental Health (OMH) is recruiting for three open Office Assistant 2, G-9, positions in the Office of Financial Management, Consolidated Business Office Operations Unit. The Consolidated Business Office's (CBO) Operations Unit processes invoices/vouchers annually for OMH's Central Office and all of its facilities.
Specific duties may include, but are not limited to, the following:
- Maintain shared mailboxes in Outlook, by assigning, distributing and filing emails.
- Create, organize and maintain paper and electronic files including the scanning/faxing and photocopying of documents.
- Prepare and process vouchering transactions. This requires mathematical calculations and knowledge of the program area, and entry into the Statewide Financial System (SFS).
- Coordinate and review invoices, vouchers and payment transactions in SFS for OMH facilities.
- Review all invoices received for accuracy-Verify documentation needed for processing is complete.
- Operate office machines such as copiers, and computer printers and perform simple maintenance tasks.
- Accurately key data into various databases, software modules, Excel spreadsheets etc.
- Perform miscellaneous duties in support of the CBO mission as assigned.
Minimum Qualifications:
- Non-Competitive HELPS Opportunity: One year of clerical experience.
- Transfer Opportunity: Candidates must have permanent status as an Office Assistant 2, Grade 9, and be eligible for lateral transfer, OR be eligible for transfer via 70.1 of the Civil Service Law.
- Promotion Opportunity: In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to potentially conduct a non-competitive promotion examination for the position of Office Assistant 2, SG-9, at the Office of Mental Health, Central Office in Albany.
- Provisional Opportunity: In order to be eligible for a provisional appointment, candidates must be a current New York State employee and have one year of permanent competitive or 55-b/55-c service as: Office Assistant, clerical or keyboarding title allocated to SG-6 or higher.
The Consolidated Business Office is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Free parking is available across the street.
The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities.
To be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to ...@omh.ny.gov. Please include the title of the position and Vacancy ID #193542 in the subject line of your email when applying.