Finance Manager at Clay County Sheriff's Office
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Finance Manager - Clay County Sheriff's Office (FL)

Responsible for leading and managing the day-to-day Finance information systems technical and data integrity activities for CCSO to ensure the technical aspects of the ERP system are efficiently and effectively operating and are consistently aligned to support the agency's strategic goals and objectives.

In addition, to ensure financial and management reporting for Finance, Purchasing, Payroll, Budget, Third Party Risk Management, Capital Assets, and Grant areas as well as external reporting to various local, state and federal agencies include sound reporting methodologies and well-documented change control processes.

• Responsible for overseeing the planning and successful implementation of strategic objectives and projects assigned by the CFO to enhance systems, products and/or services delivered by Finance.
• Responsible for leading integrations with the ERP system, system upgrade testing and version control, as well as logical access, system settings, workflows, forms and enhancements activities to increase efficiency, effectiveness and reliability of financial operations.
• Responsible to apply a strong understanding of the various ERP modules (Finance, Budget, Purchasing, Payroll, Employee Expense, P-Card, Capital Assets/Inventory and Contracts) within Finance and overall financial architecture (various funding streams, bank accounts, general ledger, organizational structure and approval authorities) to ensure the ERP system settings, data integrity, transactional processing, logical access, workflow and data mapping accurately support proper budgeting, accounting and internal control standards.
• Responsible for leading the Finance Data Analytics, Capital Assets and Third-Party Risk Management teams. Incumbent manages administrative professionals and works with significant autonomy, making impactful decisions on behalf of the agency. This position regularly interacts with the CFO, Executive management, critical external stakeholders and reports directly to the Chief Financial Officer (CFO) and indirectly to the Director of Administration & Business.

Duties

• Communicate regularly with the CFO status updates regarding the agency's ERP system, Financial and Management Reporting, Capital Assets and Third-Party Risk Management operational activities, enhancements, notable challenges, issues, and/or changes in requirements, with recommended implementation plan or resolutions.
• Communicates with CFO status of completing critical due dates and status of effectively managing multi-million-dollar Capital Asset and Third-Party Risk Management portfolios to effectively manage inherent financial, compliance, legal and reputation risks as well as communicating any challenges in meeting critical due dates.
• Manages the agency's Finance ERP system modules, finance data analytics, capital asset and third-party risk management lifecycle activities, pipelines and portfolios to ensure accuracy, integrity and timeliness of transactions.
• Manages the production and reporting methodology of financial reports to ensure accuracy and timeliness of recurring and any ad hoc reporting needs of the CFO and Finance team are successfully achieved.
• Manages and drives to successful completion strategic objectives and projects assigned by the CFO and act as a liaison with 3rd party vendors as it relates to assigned tasks/projects.
• Actively oversee short and long-term projects and resolve identified issues as well as actively monitor ongoing performance to ensure efficiency, effectiveness and timeliness of related data, processes and activities.
• Assign tasks and responsibilities based on the specific requested need and the qualifications/expertise/capabilities of employees to achieve assigned goals and objectives.
• Collaborates across the agency and with external stakeholders to ensure activities are aligned with the agency's strategies and long-term initiatives and employees' daily activities are focused on meeting these needs.
• Ensures projects adhere to industry acceptable project management methodology to ensure projects are completed on time, within scope and within budget.
• Makes viable recommendation(s) to the CFO based on the anticipated costs, estimated life, available resources, timing and any other relevant factors to enhance efficiency, effectiveness and/or support a sound internal control environment.
• Oversee staff's activities to ensure credible sources of information are utilized, tabulated and accurately compiled in a timely and accurate manner as well as reports and transactions are properly documented and designed.
• Delivers related user training and materials to provide effective instruction and increase the proficiency of departmental and agency personnel.
• Oversees the sufficient development of business requirements for information systems projects, change management and implementation processes; vendor selection, contract implementation and ongoing management processes; as well as the addition, transfer and disposal of capital assets and attractive inventoried items to ensure processes are functioning effectively, data and supporting documentation is accurate and complete and projects and portfolios are managed to meet objectives and sufficiently mitigate inherent risks.
• Maintains organized and thorough project documentation, and desk procedures of duties and responsibilities.
• Provides appropriate assistance to Finance staff and agency users regarding their particular area of expertise as needed.
• Monitors availability of new ERP system release versions and enhancements, and makes recommendations to CFO for timing implementation and drives update testing activities to mitigate inherent risks before applying to production environment.
• Review completed work assignments for accuracy and achievement of all objectives, providing the originator with appropriate feedback to encourage task completion according to desired specifications.
• Recommends changes to policies, procedures and processes and ensures updated desk procedures exist for all areas of responsibility.
• Serve as the CFO's ERP system technical subject matter expert for the Finance modules and related financial and management reporting.
• Works closely with accreditations and external auditors in providing requested information and in support of timely completion of reviews and audits.
• Demonstrates strong technical and operational knowledge while exercising sound judgment, due professional care, and decision-making.
• Demonstrates highly competent analytical reasoning, technical skills and review capabilities utilizing a variety of techniques.
• Excels in planning, setting objectives, resource management, problem-solving, and determining courses of action.
• Regularly assesses the development and effectiveness of direct and indirect reports to continuously mentor and develop employee initiative, skills, and a desire for continual learning and improvement.
• Demonstrates synergy and a commitment to meeting deadlines consistently and driving successfully achieving goals and objectives accurately and timely.
• Continuously improves knowledge and skills of self and others by participating in training classes, and seminars designed to enhance leadership skills, knowledge, and abilities or to fulfill specific job specific requirements.
• Promotes a strong sense of teamwork, a commitment to mentoring others and develops appropriate problem-solving and decision-making skills with direct and indirect reports.
• Effectively communicate decisions to achieve understanding and acceptance.
• Develop technical and behavioral skills by continually evaluating, coaching and mentoring staff to enhance their individual professional development as well as their overall expertise.
• Conducts performance evaluations and provides opportunities and guidance for staff to assist them in the achievement of their professional and personal goals.
• Recommends hiring, promoting and termination activities as necessary subject to approved budgets.
• Approves time-off requests and timecards to ensure proper accounting and compensation of employees.
• Responds appropriately to personnel grievances/complaints in accordance with agency policies/procedures/applicable laws in a timely manner and in a clear, concise and factual manner, supported by supervisory/legal staff instructions as appropriate.
• Maintains an accurate and up-to-date tracking system/tickler file to facilitate tracking and/or locating reports/records/appointments/training classes and/or any other item as required to ensure that all commitments/due dates are met within the established timeframes.
• Ensures continuity and operational efficiency is obtained through accurate and timely dissemination of information consistent with agency policy and procedures.
• Ensures proper cross-training exists across the Finance team to maintain business continuity, professional development and reduce single points of failure in operations.
• Reports identified or potential maintenance, safety, and/or non-compliance findings, hazards, and incidents to the appropriate personnel and/or department.
• Timely completes all assignments, special projects, and budgetary requirements (if applicable) as directed, adhering to applicable agency policies.
• Adheres to leave and attendance policies, including punctual arrival and completing assignments on time with high quality. Informs the CFO about illness or untimely incidents, reports overtime hours worked, and submits timesheet, attendance, and leave requests timely.
• Regularly checks assigned mailbox, phone calls, PowerDMS, and email messages, responding promptly and professionally.
• Responds to supervision, guidance, direction, and feedback in a receptive manner and in accordance with agency policies.
• Conducts themselves in a polite, helpful, courteous, ethical, and professional manner, abiding by the established code of ethics, and demonstrates a courteous and professional image consistently.
• Cultivates positive working relationships with colleagues, other agency units and key external stakeholders to enhance work area output and services in line with agency policies.
• Demonstrates an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and coworkers.
• Performs other duties as assigned.

Minimum Education, Experience and Requirements:

• Bachelor's Degree in Finance, Accounting or Management Information Systems from an accredited college or university required.
• Four (4) years of leadership and work experience in related field (e.g., Accounting, Finance, Project Management, Information Systems, Analytics, etc.) required.
• Strong proficiency in Information Systems management concepts and ERP systems required. Strong proficiency in Tyler Munis ERP system preferred.
• Highly proficient in database query software, Excel and other financial related applications required.
• Proficient typing skills; at least 50wpm.
• Speak and understand the English language.