Job Summary Chloeta is seeking a highly organized and motivated Assistant Project Manager to support the successful execution and administration of a federal facility. The ideal candidate will assist the Project Manager in overseeing daily operations, ensuring contract compliance, and supporting quality assurance processes. Supervisory Responsibilities: No Job Classification: Permanent; Full-Time Duty Station: Oklahoma City, OK Travel: up to 10%, local travel may be required. Duties/Responsibilities
- Supports the Project Manager in coordinating day-to-day contract operations, personnel deployment, and administrative tasks
- Monitors contract performance to ensure adherence to client expectations, SOPs, and regulatory standards
- Prepares and submits reports and documentation as required
- Communicates with internal teams, client representatives, and subcontractors.
- Conducts regular site visits to ensure post compliance and address concerns
- Responsible for assigned employees and supervisors and their actions/inaction during their designated shift
- Oversees licensing, certification and training requirements
- Authorize to make necessary decisions or be able to call on the PM during times of crisis or indecision
- Maintains the Contract Quality Control Program
- Maintains the Contract Vehicle Control program
- Manages security officer Post Orders to ensure each post maintains the most current orders.
- Reports any security violations, personnel shortages and customer complaints immediately to the Program Manager
- Oversees the Parking and Traffic Program, Safety Program and Government Furnished Equipment Program
- This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.
Required Skills/Abilities
- Knowledge of security operations and workforce management
- Strong organizational and time management skills.
- Ability to work independently and handle multiple priorities in a fast-paced environment
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Familiarity with contract administration and security industry best practices
- Ability to maintain confidentiality and discretion
Education and Experience
- Required: Bachelor's Degree in related field
- Required: Four (4) years of management experience
- Required: Four (4) years of armed security officer, law enforcement or military police experience
- Required: Eight (8) years in total within facility protection
Physical Requirements
- Ability to sit, stand, and walk for extended periods of time, including during facility or post inspections
- May be required to work in indoor or outdoor environments and varying weather condition
- This role routinely uses standard office equipment such as computers, phones, etc.
Benefits Eligible employees receive the following benefits:
- Health, Dental and Vision Insurance
- Health Savings Account (HSA)
- Employee Assistance Program (EAP)
Pre-employment Requirements Due to the nature of Chloeta's services, this position is contingent upon completing with a satisfactory outcome some or all of the following pre-employment background screenings: government security clearance, federal and state criminal background checks, drug test (urinalysis), Motor Vehicle Record (MVR) review, educational history, employment history, and/or credit check. In accordance with the Fair Credit Reporting Act (FCRA), pre-employment background screenings will require the employee's written authorization and will occur after acceptance of an offer of employment and prior to commencing work. Additionally, employees are required to complete the federal I-9/E-Verify process. Drug and Alcohol Testing Policy Employees may be subject to undergoing additional drug screens and/or alcohol testing at any time during the period of employment, including without prior notice. EEO Statement Chloeta provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. About Chloeta Chloeta is a Native American owned enterprise providing a diverse range of engineering, scientific, and technical solutions to support military, energy, homeland security, emergency preparedness, and critical infrastructure requirements.