Executive Assistant to the Chief Operating OfficerDate: 07/24/2025Location: Onsite at the Museum of the Bible, Washington D.C.Job Title: Executive Assistant to the COOEmployment Status: Full time salary exemptSalary: $62,500 to $64,375Salary is adjusted for local market ratesPosition SummaryThe Executive Assistant to the Chief Operations Officer (COO) provides comprehensive high-level professional administrative support to the COO of Museum of the Bible (MOTB), based in our Washington, DC, Museum office. He/she coordinates varied aspects of the Operations office, including its individual departments/areas: Customer Service, Retail, and Operations as well as MOTB vendors. This position requires diverse communication & coordination with the various internal & external constituencies of the MOTB community, including the Executive Leadership Team, Board members, donors, vendors, staff, and guests as needed. The Executive Assistant must multi-task in a deadline-driven, fast-paced environment and proactively address competing priorities.Duties & ResponsibilitiesResponsibilities:
- Provide a wide range of support, working within tight deadlines, for the Chief Operations Officer (CRO):
- Manage email and prepare internal/external correspondence, reports and presentations
- Prepare well-researched documents: draft, proofread, edit, organize and file
- Manage a dynamic calendar, including travel arrangements and meetings schedules
- Prepare expense reports
- Attend Operations team & other meetings and record minutes as required
- Represent the COO & Operations department in his/her absence
- Oversee Director on Duty (DoD) annual scheduling, and in partnership with Human Resources, prepare the assigned DoD each week
- Coordinate COO & Operations Directors reporting for bi-annual Board of Directors meetings
- In coordination with other EA's, maintain general office supplies for the office and restock the kitchen
- Maintain the highest degree of professionalism & confidentiality at all times
- Champion the Museum of the Bible's mission to invite all people to engage with the transformative power of the Bible.
- As required, inclusion in official or incidental photographs and videos for MOTB and/or guests
- Other Duties as Assigned.
Qualifications & RequirementsKnowledge:
- Bachelor's degree in Business or a related field preferred; or equivalent experience, or combination of education & experience
- Over 5 years of experience in an executive support role; at least 2 years with a Chief preferred.
Skills:
- Proven project management skills
- Excellent written and verbal communication skills; able to compose business correspondence, including emails & sensitive documents, with minimal direction
- Comprehensive knowledge of Microsoft Office 365 tools: Word, Excel, PowerPoint, Outlook, SharePoint, Teams, OneNote, Forms; ease with learning software applications
- Knowledge of online expense reporting & travel tools
- Working knowledge of online project management tools, such as Smartsheet, etc.
Abilities:
- High personal & professional integrity; confidential & act with discretion
- Highly organized, detail-oriented & thorough, with an ability to prioritize & multi-task in a deadline-driven environment; calm under pressure
- Proven inter-personal skills, with an ability to interface with a broad range of people, at varied levels within an organization and from different backgrounds
- Quick learner & reliable self-starter, with a flexible, can-do attitude
- Able to work both independently and in collaboration with a dispersed team & matrixed reporting
- Able to maintain strong working relationships with cross-functional teams, vendors and venues
- Proactive, solutions-based approach to problem-solving, with strong decision-making skills
- Able to occasionally lift a minimum of 20 lbs. as required.
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