Office Specialist
: Job Details :

Office Specialist (Open)

Are you looking to start a meaningful career in public service? Do you enjoy organizing information, working with systems, and helping others? The Nebraska Department of Health and Human Services is hiring an Office Specialist to join our Public Health/Children's Services Licensing team in Omaha. Do you thrive in a fast-paced, purpose-driven environment where your attention to detail and organizational skills make a direct impact? This is an excellent opportunity to make a meaningful impact on the licensing and compliance process for childcare centers, school-age centers, and preschool programs in Nebraska.

What We Offer: At DHHS, we value our employees and their dedication. We offer a supportive and friendly work environment with a comprehensive benefits package that includes:

• State-matched retirement contribution of 156%!
• 13 paid holidays per year!
• Generous leave accruals that begin immediately includes 12 paid vacation days and 12 paid sick days!
• Tuition reimbursement program!
• Public Service Loan Forgiveness Program (PSLF) through the Federal government.
• 79% employer-paid health insurance plans.
• Dental and vision insurance plans.
• Employer-paid $20,000 life insurance policy.
• Career advancement opportunities as the largest and most diverse employer in the state.
• Training and development based on your career goals.

What you will do as an Office Specialist: Your role will be vital in supporting the Public Health Children Services Licensing team and Supervisors with administrative and clerical tasks that keep the office and the fieldwork running smoothly. Every day brings something new, but your key responsibilities will include:

• Reviewing and verifying that all materials submitted for licensing applications are complete, accurate, and in compliance with applicable regulations.
• Preparing written summaries and letters to applicants and licensees regarding their application status.
• Providing consultation and technical assistance to licensees, applicants, parents, and other interested parties regarding the licensing process.
• Assisting applicants with questions and providing licensing information as needed, including advising them on available information through the Children's Services Licensing website.
• Tracking and managing data related to the licensing process.
• Collaborating with Child Care Inspection Specialists, state and local fire inspectors, and their support staff to ensure inspections are completed and documented in a timely manner.
• Entering and maintaining relevant licensing information and documentation into the My License Office (MLO) system.

Requirements/Qualifications

Minimum Qualifications: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; OR experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.

Preferred Qualifications:

• 1-2 years of Administrative/Office Support
• Computer Proficiency - Microsoft Word, Excel, and Outlook
• HIPAA Knowledge: Basic principles of HIPAA and Privacy Compliance

Knowledge, Skills, and Abilities:

• Knowledge of general office procedures, data entry, and recordkeeping
• Familiarity with confidentiality practices such as HIPAA
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills with attention to detail
• Clear and professional communication, both written and verbal
• Ability to manage time, meet deadlines, and work independently
• Comfortable adapting to new systems and changing priorities
• Able to handle sensitive information with care and discretion

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation. Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit:

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.