Administrative Associate, Office of the Chairman
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Administrative Associate, Office of the Chairman Join to apply for the Administrative Associate, Office of the Chairman role at Marcus & Millichap Company Administrative Associate, Office of the Chairman Join to apply for the Administrative Associate, Office of the Chairman role at Marcus & Millichap Company Get AI-powered advice on this job and more exclusive features. Marcus & Millichap Company provided pay range This range is provided by Marcus & Millichap Company. Your actual pay will be based on your skills and experience - talk with your recruiter to learn more. Base pay range $75,000.00/yr - $95,000.00/yr About Us About the Company: Marcus & Millichap Company (MMC) is a real estate leader and pioneer with a diverse family of companies offering Real Estate Services, Real Estate Investments, and Real Estate Development. Each MMC company is a distinct fusion of real estate specialization and innovation, powered by a culture of loyalty that permeates throughout the Marcus & Millichap organization. To find out more about the Company, visit . Please note that we are in a great location, near Caltrain, with excellent restaurants and shops within walking distance. Position Overview Job Description: The Administrative Associate is a member of the Executive Support team and supports the Chief of Staff to the Chairman and the Chief Financial Officer. This position reports directly to the Chief of Staff and therefore the role will include working alongside the Chairman on any additional support needs. This is a mid-level role ideal for a poised and experienced administrative professional who brings maturity, discretion, and a strong sense of professionalism. The ideal candidate has experience in structured, corporate environments and is comfortable supporting senior leadership. The Administrative Associate performs a broad range of administrative tasks, including managing an active calendar, completing expense reports, and composing and preparing confidential and time-sensitive correspondence. Because this role works closely with senior leaders at MMC and its affiliates, including the Chairman, the Administrative Associate must be able to work at the Company's corporate headquarters in Palo Alto, CA. Furthermore, they should be prepared for the fast-paced nature of the role, given executive schedules and the urgency of shifting executive priorities. Primary Duties & Responsibilities: The position involves the following: ADMINISTRATIVE: Keep track of commitments, timeframes, and deadlines to ensure the Executives are adequately prepared for meetings and deadlines (Ensure there is an agenda, purpose, as well as meeting materials for each meeting). Plan executive meetings, client meetings, and board meetings, which include securing location(s) and arranging for refreshments as requested. Communicate with internal and external parties on behalf of the Chief of Staff and the Executives, as necessary. Assist the Chief of Staff in managing incoming and outgoing communications, meeting requests, and prioritization. Meticulously maintain e-mails, records, and calendars with a sense of urgency. Draft correspondence and understand oral dictation. Arrange complex and detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings as needed. Manage business contacts made by the Executives and support the cultivation of ongoing relationships. Ensure files are properly maintained for record keeping and shared with appropriate parties. Assist with various financial requests and expense reports assigned by the Executives. Maintain a high level of confidentiality in all areas of discussion with the Executives. PROJECT COORDINATION: Support the Executives in special projects that may include the preparation of presentation slides, ad hoc reports, procedures manuals, and other documentation as requested. On an as-needed basis, study and learn company operations, so that the support provided to the Chief of Staff is both informative and impactful. Perform thorough research on special initiatives and ad hoc projects as requested. Knowledge, Skills & Abilities: Ability to work well with management, vendors, and employees Experience with the Microsoft Office Suite (i.e., Word / Excel / Visio) Strong written and verbal communication skills and attention to detail Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly Effective people skills with the ability to build professional relationships Ability to take initiative and anticipate the tasks and needs of the Executives Strong problem-solving and decision-making skills Ability to handle confidential information with discretion Adaptable to various competing demands Education & Experience: At least three years of administrative or executive support in a professional setting This role is best suited for candidates with experience in structured, corporate environments Benefits Overview: The compensation plan for this role will be commensurate with the skills required for the position. As such, it will be comprised of a base salary and an annual performance-based incentive, which is determined upon individual and portfolio performance. The Company offers a comprehensive benefits package to include: Paid Time Off + Paid Holidays Paid Sick Time 401k + Employer Contribution Medical (H.S.A./HDHP option w/ Employer Contribution) Vision Flexible Spending Accounts Group Term Life/AD&D Voluntary Life/AD&D Long-Term Disability Buy-Up Long-Term Disability Employee Assistance Program Fitness & Wellness Program Other Voluntary Plans Depending on the role, other benefits such as commissions, an educational assistance program (tuition reimbursement), a referral program, and/or a car allowance may be applicable. Seniority level Seniority level Associate Employment type Employment type Full-time Job function Job function Administrative and Project Management Referrals increase your chances of interviewing at Marcus & Millichap Company by 2x Get notified about new Administrative Associate jobs in Palo Alto, CA . 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