Logistics Planning Manager
: Job Details :

Job DescriptionJob Description

Company Overview

The New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers. We're tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.

The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but will work be supervised by DOHMH. This is a grant-funded position.

The New York City Department of Health and Mental Hygiene (DOHMH)'s Office of Emergency Preparedness and Response (OEPR) was created to promote DOHMH's and NYC's ability to prevent, prepare for, respond to, and recover from health emergencies. OEPR is responsible for coordinating agency-wide emergency preparedness planning, exercises and training, evaluation of incident response and exercise performance as well as coordinating with community stakeholders, city, state, and federal partners. OEPR envisions a healthy, resilient city in which all New Yorkers are able to achieve and maintain optimal and equitable health outcomes before, during, and after emergencies. OEPR's work recognizes the social inequities that can negatively impact our efforts to maintain and improve the health of New Yorkers during and after a disaster. OEPR works to improve its application of a social justice and racial equity lens to its emergency preparedness and response work to ensure the most equitable post-disaster public health outcomes possible.

Job Description

DOHMH has an opening for a Logistics Planning Manager. The Distribution Planning Manager will join the Operations, Logistics and Exercises Unit within the Bureau of Emergency Field Operations (BEFO) in OEPR. The Distribution Planning Manager oversees the Group responsible for coordinating and managing the distribution planning efforts for scenario specific operations including Points of Dispensing (PODs), Post Emergency Canvassing Operation (PECO) and Community Reception Centers (CRC).

Duties

This position will have the following primary duties but not limited to: Manage the Distribution Planning Group, including one coordinator, creating and maintaining oversight of Group goals, objectives and milestones, and tracking through completion.

• Manage partner warehouse relationship (DCAS), to ensure item (including Pharmaceuticals) maintenance and distribution planning, along with other readiness efforts, are built, maintained, and executed as required.
• Oversee the Distribution and item maintenance planning for all Bureau scenarios including: Collaborating with the Planning Group to ensure logistics plans support scenario-based operations, including o Identification and kitting (PIBs, CIBs, Radio carts) of items o Creating distribution plans and processes (routing, truck loading patterns, etc.) and testing those with CHS to - - Ensure understanding, readiness and facilitate enhancements as needed o Tracking and facilitation of testing and replacement of:
• Pharmaceuticals as part of the FDA's SLEP program? IT Equipment (iPad, laptops, mifis, Radios) as part of a rotation program.
• Lead the build and maintenance of first responder pharmaceutical caches, PHERN ADP, and other pharmaceutical distribution plans related to a large scale, MCM distribution.
• Liaise with IT to ensure proper execution of communications equipment maintenance (i.e. iPad updates, system upgrades, etc.), and other general IT requirements.
• Build and maintain the e-commerce ordering system to ensure system configurations, processes, updates and other requirements are current and efficient.
• Contribute to scenario planning efforts by building and maintaining field logistics resource requests and replenishment processes.
• Assist with the development, documentation, and testing of CHEFO ERG/ICS logistics roles, functions, responsibilities and coordination processes; participate in drills and exercises.

Qualifications:

• Previous experience working in fields related to logistics for 3 years.
• Capacity and willingness to learn WMS, Microsoft Office
• The ideal candidate for this position must be a pro-active and self-motivated individual with the ability to work in teams and in a highly dynamic environment with multiple stakeholders and timelines.

Additional Desired Qualities

• Experience with stakeholder engagement and project management.
• Excellent communication (verbal & written) and interpersonal skills.
• Strong analytical skills and ability to manage and report complex information.
• Experience with data collection, analysis and interpretation.
• Desire to grow professionally, develop new skills and willingness to work outside of comfort zone.
• Experience working with the public health sector and coordinating projects involving multiple stakeholders.
• Ability to prioritize and work in fast-paced environment with hard deadlines.
• Fluency in Microsoft Word, Excel, Outlook, and PowerPoint.

Benefits:

• Hybrid Work Schedule.
• Generous Paid Time Off and Holidays.
• An attractive and comprehensive benefits package including Medical, Dental and Vision.
• Flexible Spending Accounts and Commuter Benefits.
• Company Paid Life Insurance and Coverage.
• 403 (b) + employer matching and discretionary company contributions.
• College Savings Plan.
• Ongoing training and continuous opportunities for professional growth and development.

Additional Information:

• This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date.
• Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties.
• This individual will be expected to work non-business hours during emergencies.

At PHS, we place immense value on within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don't have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities.

We look forward to learning more about you!

PHS is proud to be an equal opportunity employer and encourages applications from women, people of , persons with disabilities, LGBTQIA+ individuals, and veterans.

Monday-Friday35 Hours Per Week