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Job Title: Accounting ManagerLocation: The Smyth Tribeca Hotel - New York, NY - On-Site, In Person PositionDepartment: FinanceFLSA Status: ExemptReports To: Director of FinanceJob Summary: The Accounting Manager is responsible for overseeing the smooth and efficient processing of accounting related information and is familiar with standard operating procedures related to Human Resources and Loss Prevention, as well as house rules, according to Rebel Hotel Company standards.Exempt managers must customarily and regularly direct the work of at least three full-time associates or their equivalents. Primary duties must consist of administrative, executive, or professional tasks more than 50% of the time and job duties must also involve the use of discretion and independent judgement more than 50% of the time.Job Duties And Functions
- Maintains regular attendance in compliance with Rebel Hotel Company standards, as required by scheduling, which will vary according to the needs of the hotel.
- Maintains high standards of personal appearance and grooming, which include compliance with the Rebel Hotel Company dress code and wearing name tag when working (per brand standards).
- Approaches all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
- Maintains a warm and friendly demeanor at all times.
- Complies at all times with the Rebel Hotel Company standards and regulations to encourage safe and efficient hotel operations.
- Be familiar with the organization of Rebel Hotel Company and know the function of each department.
- Oversees the duties of General Cashier, with responsibility for the daily reconciliation of Rooms, Food, Beverage, and House deposits, as applicable.
- Oversees and maintains the over / short log.
- Maintains controls for all cashier banks in the hotel.
- Posts all city ledger payments daily according to the Daily Mail Cash Receipts (DMCR).
- Prepares all bank deposits, ‘due backs,' and bank change orders according to Rebel Hotel Company standards.
- Maintains responsibility for the billing of accounts receivable daily.
- Responsible for Hotel Credit Policy and detailed knowledge of hotel receivables.
- Maintains card file trace system for AR collection call process per SOP.
- Conducts credit meetings twice monthly with General Manager.
- Maintains a record of approved direct billing accounts.
- Processes returned checks and credit card chargebacks according to Rebel Hotel Company standards.
- Performs the Accounts Receivable Balancing function at least once each month.
- Maintains the Special Operating Account and the Petty Cash Fund according to Rebel Hotel Company standards.
- Voucher A&G and PT and EB invoices utilizing the Purchase Order and Checkbook Accounting procedures according to Rebel Hotel Company standards.
- Ensures that all hotel invoices are submitted to Corporate Accounts Payable weekly.
- Performs the income audit on a daily basis, using the income audit checklist to maintain and ensure the accuracy of the Income / Flash reports.
- Reconciles credit cards daily.
- Prepares and submits the Corporate Flash Report on the dates specified in the monthly CENTRAL ACCOUNTING calendar.
- Completes monthly checklist and sends in month-end package according to CENTRAL ACCOUNTING calendar.
- Monitors Guest Services and Night Audit agents' work for proper accounting procedures.
- Oversees the training of all Night Auditors regarding their accounting related responsibilities.
- Processes bi-weekly payroll and is prepared for transmission.
- Ensures all new hire paperwork and any employee changes are processed on PAFs and submitted to Payroll in a timely manner.
- Produces weekly productivity every Tuesday, as required.
- Computes worked hours for payroll compilation.
- Ensures associates are, at all times, attentive, friendly, helpful and courteous to all guests, all other employees and management.
- Property applies to state and local laws affecting payroll, wage and hour, taxes, etc.
- Records requests for employee benefits and monitors use (i.e., vacation time, employee benefit room nights, sick time, etc.)
- Maintains a professional working relationship and promotes open lines of communication with managers, employees, and other departments.
- Familiar with all Rebel Hotel Company's SOPs in Accounting, Human Resources, and Loss Prevention, and house rules including appropriate hospitality terminology; encourages awareness among other hotel managers.
- Attends weekly staff meetings and provides training on a rotational basis, using the steps to effective training according to Rebel Hotel Company standards.
- Participates in required MOD coverage as scheduled.
- Maintains confidentiality of sensitive information, as appropriate.
- Maintains and operates hotel systems according to Rebel Hotel Company standards
- Performs any other duties as requested by the General Manager
Required Skills, Experience And Knowledge
- Associate's degree and at least three years of related experience; or a bachelor's degree and at least one year of related experience; or at least five years of progressive experience in a hotel or a related field.
- Must be proficient in Windows operating systems, show the ability to manipulate and troubleshoot spreadsheets, type memos and reports, and handle basic PC problems.
- Supervisory experience required.
- Must be able to convey information and ideas clearly. Must be able to evaluate and select among alternative courses of action quickly and accurately.
- Must work well in stressful, high-pressure situations.
- Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
- Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the particular need.
- Must be effective at listening to, understanding, clarifying and resolving the concerns and issues raised by coworkers and guests.
- Must be able to work with and understand financial information and data, and basic arithmetic functions.
Working Conditions / EnvironmentThe following outlines the work environment employees will encounter while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.Job Type: Full-TimeSalary Range: $80,000 - $90,000 per yearBenefits
- 401(k)
- 401(k) matching
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Paid Time Off
Seniority level
- Seniority levelMid-Senior level
Employment type
Job function
- Job functionAccounting/Auditing and Finance
- IndustriesHospitality
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