Job Category: Full Time - Direct Hire OpportunityPay Rate: $32.00 - $38,000/Year + Benefits Location: Escondido, CASchedule: 8am - 5pm Mon- FriAt BBSI, we take pride in connecting exceptional talent with industry leaders. We're currently partnering with a leading drilling construction company based in Escondido, CA, renowned for its commitment to quality, safety, and exceptional service. They are looking to bring on a Payroll / HR Assistant to support their growing team and ensure seamless payroll and HR operations.If you're a detail-oriented and proactive professional with a knack for certified payroll and HR administration, this is your opportunity to thrive with a company that values compliance, efficiency, and teamwork.Position Overview:The Payroll / HR Assistant plays a crucial role in ensuring the smooth operation of the office and field teams. This role is responsible for certified payroll processing (Davis-Bacon/prevailing wage), multi-state payroll administration, and supporting California-based human resources management. This position reports directly to the Office Manager and involves frequent communication with all levels of the organization, including vendors, field leadership, and compliance agencies.Key Responsibilities:Payroll Management:
- Process weekly certified payroll in compliance with Davis-Bacon, DIR (California Department of Industrial Relations), and prevailing wage laws.
- Prepare and submit certified payroll reports (e.g., WH-347) and maintain accurate payroll documentation.
- Collaborate with field supervisors to track hours, classifications, and job codes accurately.
- Handle multi-state payroll processing, ensuring compliance with state-specific labor and tax regulations.
Human Resources Support:
- Administer onboarding, employee orientation, and offboarding processes.
- Maintain HR records and oversee employee benefit programs.
- Address employee relations issues and escalate as needed.
- Coordinate workers' compensation claims and OSHA reporting.
- Support recruitment efforts, maintain compliant job postings, and documentation.
- Oversee day-to-day administrative functions of the office.
- Support project teams with documentation, subcontractor compliance tracking, and reports.
- Facilitate internal communications and company-wide announcements.
- Ensure accurate union reporting and benefit remittances (if applicable).
Health Insurance & 401k Administration:
- Administer onboarding of employees eligible for Health Insurance once the probation period is met.
- Manage 401k enrollment and administration post-probation.
Qualifications & Requirements:
- 5+ years of office management experience, preferably in the construction industry.
- 3+ years of experience with certified and multistate payroll.
- 3+ years of accounting experience in a construction or project-based environment.
- Proficient in construction accounting software (Foundation, Sage 300 CRE, QuickBooks, Viewpoint).
- Experience with LCP tracker, DIR reporting, or other certified payroll platforms.
- Associate degree in Business Administration, Accounting/HR, or a related field.
- Skilled at developing and following procedures, checklists, and audit trails for payroll, HR, and accounting functions.
- Resourceful and proactive in resolving payroll discrepancies, HR concerns, and accounting issues with minimal supervision.
- Proficiency in Microsoft Office Suite (Excel, Outlook, Word).
Benefits:
- 50% of Health Insurance premium
- $25,000 Life Insurance policy
- 401K Match