Posting DetailsPosition Information Fiscal Year 2024-2025 Position Title Administrative Assistant, Medical Education & Educational Research Institute (MEERI) Posting Category Staff Department OME MEERI Posting Number U250037 Posting Link Employer UB Foundation Activities Appointment TermPosition TypePosting Detail Information Position Summary The Jacobs School of Medicine and Biomedical Sciences seeks an Administrative Assistant to support the general administrative functions and daily operations of the Medical Education and Educational Research Institute (MEERI). This position provides administrative support to faculty and staff ensuring smooth and efficient operations. The incumbent will assist in preparing documents and reports; compiling records; scheduling meetings; organizing and maintaining information; coordinating calendars and events; and providing general office support while maintaining confidentiality and professionalism. This position will report to the Director of Medical Education and Educational Research Institute. Key Responsibilities: Administrative Support
- Plan, organize, support, and coordinate daily office activities and administrative processes within the Medical Education and Educational Research Institute (MEERI).
- Provide support for scheduling, personal calendars, and travel arrangements for MEERI Director and faculty and staff.
- Coordinate meeting logistics including scheduling, material preparation, and agendas for MEERI and the Learning Sciences and Educational Success Program (this may include scheduling debriefing sessions with Peer Educators, coordinating interviews for students interested in serving as Step 1 Mentors, etc.).
- Provide support for scheduling, personal calendars, and travel arrangements for MEERI.
Documentation and Reporting
- Maintain databases and records for MEERI activities and events.
- Prepare and review documents, presentations, and meeting minutes.
- Collect, organize, research, and analyze information and data to prepare reports, presentations, and summaries. •Maintain and update the Director's and program's essential records.
Event Coordination
- Support and coordinate special events, meetings, workshops, and conferences; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact for guests.
- Oversee logistics and material preparation for events.
Communication
- Participate in the development of communication/marketing strategies to promote programs; oversee the creation and distribution of marketing materials, advertising, for programs, workshops, etc.
- Serve as a point of contact for internal and external inquiries.
- Ensure professional and timely communication.
Office Management
- Order and manage office supplies.
- Maintain equipment and manage routine office maintenance tasks.
Project Assistance
- Assist with special projects, research, and data entry as needed.
Confidentiality
- Oversee sensitive and confidential information in compliance with institutional policies.
Learn more:
- Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
- Being a part of the University at Buffalo community.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.Minimum Qualifications
- High school diploma required.
- Minimum of 2 years of experience in administrative support or office management, preferably in an academic or healthcare setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent written and verbal communication skills.
Preferred Qualifications
- Associate degree or higher preferred.
- Knowledge of medical terminology or experience in a medical environment is a plus.
- Ability to work independently and as part of a team.
- Attention to detail and problem-solving abilities.
- Positive attitude and strong customer service orientation.
Physical DemandsSalary Range $45,000 - $50,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Job Type Full-Time Campus Downtown Campus Posting AlertsSpecial Instructions SummaryIs a background check required for this posting? No Background Check NotificationContact Information Contact's Name Tammi Blajszczak Contact's PronounsContact's Title Unit Business Manager Contact's Email ...@buffalo.edu Contact's Phone 716-###-####Posting Dates Posted 05/06/2025 Deadline for Applicants Open Until Filled Date to be filled 06/01/2025References Number of References Required 3 Reference Cutoff DateInstructions to Applicant