Associate Project Manager
: Job Details :

AREA 23 | An IPG Health Company provided pay range

This range is provided by AREA 23 | An IPG Health Company. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $57,500.00/yr

Direct message the job poster from AREA 23 | An IPG Health Company

A three-time Network of the Year winner at Cannes Lions Health and winner of an unprecedented twelve Network of the Year titles from the industry's top five creative award shows, IPG Health is one of the world's most awarded global healthcare communications networks. Through combining science, creativity, and strategy, we strive to deliver best-in-class services to our clients. Our 1,900+ employees in 60 offices across 20 countries and 6 continents are united by one vision: to help our clients play a meaningful role in healthier lives. IPG Health is a part of Interpublic Group (IPG).

Who are these people?

Area 23 started eight years ago with a vision to change how we communicate about healthcare brands. Fast forward nearly a decade, and our vision has been realized. Our What If culture sets the stage for the big, bold, fresh, and sometimes scary ideas we bring to our clients. Our tireless unwillingness to settle for good enough elevates our daily work. And our entrepreneurial drive rewards those who question convention and strive to improve the way we operate. Come work with us.

JOB SUMMARY:

The Associate Project Manager (APM) works with teams to execute agency project efforts for tactics by supporting all aspects of the project life cycle from concept to delivery. The APM collaborates cross-functionally with agency departments including Account Management, Finance, Production, Creative, Editorial, Technology, and Strategy. Whether it's creating timelines for projects, advising on the prioritization of active tasks, communicating

milestones and expectations to teams, routing work for feedback and approvals, or providing key administrative support, the only thing that is certain is that no day is ever the same.

ESSENTIAL FUNCTIONS:

• Project Management: Understands and contributes to agency and department processes, procedures, and workflows for assigned projects.
• Cross-Functional Collaboration: Supports and communicates with cross-functional team by tracking and sharing the process and progress of projects.
• Administration: Maintains a timely, detail-oriented, and accurate approach to administrative tasks.

JOB DUTIES / RESPONSIBILITIES:

Project Management:

• Leads low-complexity,multichannel projectt deliverables from concept to deployment underthe guidance of the brand Project Manager.
• Follows and enforces the use of internal procedures and IPGH internal tools (WorkFront, Egnyte, and Teams) for project management.
• Coordinates, prepares, and speaks to pertinent information for internal status meetings to provide updates or changes in project plans.
• Follows up with documentation from internal meetings with project progress, next steps, and deliverables to ensure project timelines are met.
• Acts as point-of-contact for project-related management and routing; accountable for accuracy, timely execution, and preparing projects.
• Coordinates with 3rd party vendors, collaborating on timelines and identifying challenges and risks to stay on schedule.
• Creates and socializes job numbers, enters project estimates, and runs/circulates various financial and timesheet reports.
• Proactively escalates and suggests solutions to project-related issues to the manager.

Cross-Functional Collaboration:

• Demonstrates understanding of and maintains relationships with different agency departments, including: Editorial, Account, Finance, Creative, Technology, and Strategy.
• Communicates ideas and messages professionally, effectively, and across multiple mediums (e.g., verbal, written), tailored to the audience.
• Informs team members regarding the start of new projects, upcoming deadlines, essential quality control, revisions, and next steps.
• Proactively approach the supervisor with new ideas and suggestions for personal career growth and team efficiencies.
• Supports new business activities as needed. · Helps and supports the training of junior team members. Administration
• I want you to know that I keep accurate, organized files of projects past and present according to agency-established protocols.
• Demonstrates a detail-oriented and organized approach to daily responsibilities.
• Completes timesheets, expenses, and all other administrative duties accurately and on time.

EDUCATION:

DEGREE/DIPLOMA

• Bachelor's

AREA OF STUDY

• Any Area of study

REQUIRED/PREFERRED

• Preferred

EXPERIENCE:

MINIMUM EXPERIENCE

• 1+ years

AREA OF EXPERTISE

• Project Management, Production or Marketing Operations/Administration, or related field. Required
• Any Experience in Pharmaceutical Marketing and Advertising Preferred

KNOWLEDGE, SKILLS, & ABILITIES:

• Proficient in Microsoft Office Suite (Outlook, Excel, Word, Teams) or equivalent platform
• Proficient with Adobe Acrobat.
• Basic knowledge of project management tools (Microsoft Project, Workfront, or equivalent) is a plus, but not required.
• Basic knowledge of financial management tools (e.g., SAP or equivalent) is a plus but not required.
• Project management knowledge for multichannel production is a plus, but not required.
• Basic organizational skills.
• Strong verbal and written communication skills.

COMPETENCIES:

• Collaboration: Works effectively in a team to build and foster a collaborative environment.
• Multitasking: Juggles and prioritizes competing tasks and deliverables.
• Problem-Solving: Shows curiosity and interest in finding the cause of problems, chooses effective solutions, and takes the necessary action to resolve them.
• Engaged/Motivated: Attentive, proactive, and shows interest in the subject.
• Attention to Detail: Self-edits work and has a sharp focus on small details.
• Communication: Shows interest in the subject; expresses ideas accurately and clearly
• Organization: Creates clear goals, identifies and finds the resources (e.g., time, people, materials) needed to achieve them, and schedules tasks so that work is completed on time.
• Interpersonal Skills: Works effectively in a team environment and builds relationships with others.

SALARY:

$50,000 to $57,500

The salary range for this position is noted within this job posting $50,000 to $57,500 Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as temployee'seapplicant'st's background, pertinent experience, and qualifications.

• My Time Off (MTO) - our flexible approach to time off that allows you to take the time you need and enjoy it!
• Career Progression - we offer personalized development opportunities and clear career pathways.
• Health and wellbeing programs that provide you access to different services and offerings to prioritize your health.
• Company Savings Plans to help you plan for the future.
• Parental Leave benefits for all new parents.

STATEMENT OF UNDERSTANDING:

This Job Description is not a contract of employment but serves as a reference for your mutual understanding of the terms and conditions associated with the position. Your role may vary from this description, and you may be asked to perform other duties or have additional responsibilities outside what's outlined above. If you think that there are elements of this job description that are inaccurate, please speak with your manager and/or HR Partner.

There are three types of Employee Work Arrangements that classify where a person conducts work: In-Office, Hybrid, and Fully Remote. The amount of time an employee spends working virtually versus in person is dictated by their work arrangement classification, the demands of the role, the needs of the agency and their team, and the person's performance.

This job description is not intended to include modifications consistent with providing a Reasonable Accommodation.

Seniority level

• Seniority levelEntry level

Employment type

• Employment typeFull-time

Job function

• Job functionProject Management
• IndustriesAdvertising Services and Marketing Services

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Inferred from the description for this job

401(k)

Vision insurance

Medical insurance

Paid maternity leave

Paid paternity leave

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