Proposal Specialist
: Job Details :

Melville, NY, Melville, New York, United States of America •

538 Broadhollow Rd, Melville, NY 11747, USA

Job Description

Posted Tuesday, February 18, 2025 at 5:00 AM | Expires Tuesday, March 11, 2025 at 3:59 AM

H2M. While we have grown into a large firm over the past 90 years, we remain dedicated to preserving our small company connections. It is our intention to always stand as one H2M with a mission that is built around:

Our people: It's our people that create our culture, execute our projects, service our clients, support our communities, and help make our company a great place to work.

Our clients: Our clients are “why” we exist as an organization. We have the experience, expertise, and skillsets that our clients do not have yet are needed to solve the problems of the built environment.

Our communities: We commit to creating a safe environment that fosters thriving and healthy communities through our contributions and support for numerous charitable, educational, and community-based causes and organizations.

At H2M, we're more than just the services we provide. We are a team of over 500 professionals with the knowledge, ability, and desire to create something truly impressive. When we ask for the best of you, it is right to ask for the best of the company. Your growth is our growth. Your success is our success. We are in this mission together, so let's see it through together.

Come for the job, stay for the challenge.

H2M architects + engineers , a multidiscipline architectural, engineering, environmental consulting firm based in NY and NJ is looking for a Proposal Specialist with a background in proposals to join our Marketing team in Melville, NY.

As an integral member of the H2M team, the Proposal Specialist will be responsible for assisting with the design, execution and production of simple to complex proposal submissions. The Proposal Specialist must be able to prioritize, multi-task, and function effectively as part of a team under multiple deadlines and time constraints.

The Proposal Specialist will create non-technical content and influence design while coordinating project details with the technical staff. They will ensure qualifications and compliance requirements are met while driving the production schedule to ensure accurate and timely completion of each proposal. The successful candidate will be part of an energetic and creative team and will have visibility at all levels within the organization.

AE experience is a plus, but not required. The successful candidate will be an enthusiastic team member who is a quick learner, able to keep up in a fast-paced environment, and asks questions to develop a deep understanding of the industry and organization.

Job Responsibilities:

• Develop, execute, and produce competitive proposals and qualifications aligned with strategic business goals and in compliance with best practices.
• Execute the proposal team strategy and meet production schedule to ensure a timely response.
• Perform detailed analysis of RFQ/RFP documents and develop detailed compliance and responsibility matrices.
• Follow up with the proposal team on status of all proposal elements and expedite as required.
• Maintain win/loss ratios for proposal, short list and interviews.
• Maintain customer relationship management database for contact information, opportunity tracking and proposal production.
• Utilize design tools to produce proposal within templates and standards.
• Write non-technical portions of the proposal. Rewrite, retool, edit and organize all written technical materials supplied by support groups.
• Prepare proposal forms, including SF 330s, project and client specific forms for local, state, city and federal government entities.
• Maintain corporate information including job histories, personnel resumes, corporate licenses, individual professional licenses (architects, engineers, etc.) and pre-qualifications.
• Maintain updated information on staff members for purposes of writing resumes/biographies.
• Produce business development and sales presentations in conjunction with technical/management staff using PowerPoint.
• May also perform special projects and other reasonable business-related duties as requested and delegated by the Director of Marketing or Office Manager.

Education and Qualifications:

• Bachelor's Degree in Marketing, Communications, English or related field.
• 5+ years of experience with proposal development for a professional services firm.
• Strong writing and communication skills.
• Experience with InDesign and MS Suite.
• Detail-oriented and organized with strong interpersonal skills.
• Highly motivated, confident, self-directing, and eager to learn.
• Works as a team player with the ability to engage and effectively work with employees in other offices.
• Ability to travel and work at headquarters when needed.
• Ability to collaborate with technical personnel on proposal content and appearance.
• Ability to create and maintain relationships internally and externally.
• Ability to work with individuals at all levels of the organization.

The salary range for this role is $63,400 - $80,080 annually.

The employment offer may deviate from this published range based on a variety of factors, including but not limited to, experience, specialty, knowledge, education, geography and/or related certifications – not related to an applicant's characteristics protected by local, state or federal law.

About H2M:

While we have grown into a large firm over the past 90 plus years, we remain dedicated to preserving our small company connections. It is our intention to always stand as one H2M with a mission that is built around:

• Our People: It's our people that create our culture, execute our projects, service our clients, support our communities, and help make our company a great place to work.
• Our clients: Our clients are “why” we exist as an organization. We have the experience, expertise, and skillsets that our clients do not have yet are needed to solve the problems of the built environment.
• Our communities: We commit to creating a safe environment that fosters thriving and healthy communities through our contributions and support for numerous charitable, educational, and community-based causes and organizations.

H2M continuously strives to provide our employees and their families a comprehensive benefit experience surrounding their physical and financial well-being. We offer healthcare and wellness benefits, 401(k) retirement savings with up to 6% employer matching contributions with 100% vesting schedule, annual and spot bonus performance programs, flexibility and paid time off. We also offer tuition assistance for continuing education & professional licensure, student loan debt repayment program, technology allowance and excellent professional development programs that are custom designed for employees at all levels. H2M continually supports their employees through different Employee Resource Groups, such as Diversity and Inclusion, Sustainability, Women's Initiative and Young Professionals.

H2M is proud to be an equal opportunity workplace committed to equal employment opportunity regardless of race, creed, color, religion, ancestry, sex, age, national origin, marital status, citizenship status, physical or mental disability, sexual orientation, gender identity and/or expression, genetic information, pregnancy status, childbirth, related health conditions or reproductive decisions, status as a protected veteran or any other characteristics protected by Federal, State or local law. Women, minorities, individuals with disabilities, and veterans are encouraged to apply.

Come for the job, stay for the challenge!

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