Research Program Coordinator - Marine Biological Laboratory : Job Details

The Marine Biological Laboratory (MBL) is seeking an experienced full-time year-round Research Program Coordinator. Reporting to the Director of Research, this position will play a key role in supporting the Division of Research by managing communications, coordinating meetings and events, handling visiting researcher registrations, and ensuring efficient administrative operations. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Administrative Support: Manage research communications, assist with scheduling, maintain records, and support visiting researchers.
• Com mmittee & Workshop Coordination: Organize logistics for committee meetings, workshops, and related reimbursements.
• Visiting Researcher Administration: Process registrations, coordinate housing and lab access, and oversee compliance with institutional policies.
• Event Planning: Support and execute research-related events, including seminars, meetings, and fellowship programs.
• Financial & Account Management: Assist with expense tracking, reimbursements, and financial documentation.

Qualifications

• Bachelor's degree in a relevant field or equivalent combination of education and experience.
• Experience in administrative roles, preferably in a non-profit or academia.
• Strong organizational, communication, and customer service skills.
• Proficiency in Microsoft Office and scheduling tools.
• Event coordination experience is a plus.

Work Environment

Office setting with occasional lifting (

Application Process

Please submit a cover letter and resume along with your application. This position is open until filled but we are looking to hire someone as soon as possible.

About the MBL

The Marine Biological Laboratory (MBL) is a world-renowned center for biological research, education, and discovery. Located in Woods Hole, Massachusetts, MBL fosters scientific innovation and collaboration, hosting researchers, students, and faculty from around the globe. Our mission is to advance fundamental biological science through research, training, and interdisciplinary collaboration.

Benefits:

MBL offers a generous benefits package including:

• Medical and Dental Insurance
• Voluntary Vision Insurance
• Basic Life/AD&D Insurance; Voluntary Life/AD&D Insurance; Short-Term Disability Insurance; and Long-Term Disability Insurance.
• Vacation Time: Employees accrued based on years of service, beginning with 12 days/year.
• Sick Time: Employees accrue 13 sick days/year. Accrued paid time off is pro-rated based on scheduled hours.
• Holidays: 10 paid holidays per year plus 2 floating holidays.
• Flexible Spending Accounts
• Tax Deferred Annuity Plan: Employees may make pre-tax or after-tax contributions to a TIAA account up to the IRS limit.
• MBL Retirement Plan: The MBL contributes 10% of salary to a TIAA Retirement Plan account. Eligibility is two years of service, however service at other government or non-profit institutions may count toward this requirement. Contributions are immediately fully vested.
• Employee Assistance Program (EAP)

Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.