Program Specialist 3 - Selective Admissions - Olympic College : Job Details

Salary : $56,880.00 - $76,608.00 AnnuallyLocation : Bremerton Campus, WAJob Type: Full-Time ClassifiedJob Number: 24-25-C64Department: Student ServicesOpening Date: 07/29/2025Closing Date: 8/29/2025 11:59 PM Pacific DescriptionProgram Specialist 3Salary: $56,880 - $76,608Department: Registration and RecordsClassification: Full-Time ClassifiedReports to: Program Specialist 5 - Registration and RecordsPriority consideration will be given to those who apply by August 15, 2025.Olympic College is seeking a Program Specialist 3 in Selective Admissions. The position exists to manage and coordinate the selective admissions process for various academic programs, ensuring that applicants meet program requirements and institutional policies. It plays a critical role in evaluating and awarding transfer credits, including military and international credentials, to support student progression and degree completion. Additionally, the role provides guidance to students, faculty, and staff on academic policies, transfer regulations, and program eligibility, ensuring transparency and compliance. By maintaining databases, compiling reports, and facilitating training, the position supports institutional decision-making and enhances the efficiency of admissions and credit evaluation processes. Ultimately, this position contributes to student success by streamlining enrollment pathways and providing accurate, timely academic evaluations. This position contributes to Olympic College's missionby ensuring equitable access to selective admissions programs and providing accurate, transparent credit evaluations that support student success. Essential Functions This role works as part of a team to assess and verify academic qualifications, particularly for transfer students, to determine how prior coursework aligns with the college's degree and certificate programs. They review transcripts and other academic records from U.S. institutions, evaluating course equivalencies and credit transfer eligibility. Using credential evaluation tools and databases, they ensure that students receive appropriate credit while adhering to institutional policies and accreditation standards. In addition to evaluating transfer credit, they play a key role in managing selective admissions processes for programs with specific entry requirements, such as nursing or allied health, by reviewing prerequisite coursework and ensuring applicants meet eligibility criteria. They work closely with admissions, academic advising, and faculty to provide clear guidance on transfer credit decisions and program eligibility. Additionally, they communicate with students to explain evaluation results and any additional documentation requirements, supporting a seamless transition into the community college system.

• Direct the Selective Admissions process for various programs.
• Maintain accurate admissions data management and program support to ensure compliance and accuracy of student records.
• Evaluates and awards student credit by interpreting college and state regulations, ICRC guidelines, and DTA requirements, ensuring accuracy in assessing education from other institutions, military training, and international credentials while collaborating with various departments and organizations.
• Independently advise and consult with co-workers, students, other OC departments and institutions about academic programs, transfer policies and procedures.
• Establish, coordinate and use electronic methods for transfer credit intake, selective admissions and academic advisement report (AAR) review using current technology or via new implementations.

Qualifications Minimum Qualifications

• 2-years experience in selective admissions, evaluations or other community college experience.

Preferred Qualifications

• Associate Degree and two years' experience in a higher education environment.
• Experience with PeopleSoft Campus Solutions
• Experience with MS Office 365 Forms creation and usage

Additional InformationPlease note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered.This is a full-time classified position scheduled to work 40 hours a week, with a salary range of $56,880 - $76,608 annually. All classified positions will start their salary at Step A, when you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Associate (WPEA) Union. Classified positions qualify for the following benefits:Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave - vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available.For more information regarding benefits, please visit our website . Conditions of Employment

• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
• Olympic College seeks candidates for employment who share our commitment to fostering an equitable and inclusive learning environment (read ourEquity Statement).
• The employee must reside in Washington State and within a reasonable distance of the campus to respond to workplace reporting requirements at the time of hiring. Frequent travel to Olympic College campuses or other sites may occur.

How To ApplyTo be considered for this position, a candidate must apply online through the Olympic College website and submit the following required materials:

• Olympic College Online Application
• Resume
• Cover Letter - in your cover letter describe how your experience sets you apart for this position.
• Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.

EEO StatementOlympic College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Olympic College provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following people have been designated to handle inquiries regarding non-discrimination and accommodation policies:[email protected]. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.Benefits include vacation, sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver.01 Do you have two years of experience in selective admissions, evaluations, or other community college experience?

• Yes
• No

Required Question