Office Administrator - Alston & Bird's : Job Details

THE FIRM As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the 100 Best Companies to Work For for 26 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion. JOB DESCRIPTION Alston & Bird is seeking a dynamic and experienced Office Administrator to lead the daily operations of our 50-lawyer Dallas office, with additional oversight of our Chicago office. This role includes occasional travel and offers a unique opportunity to support two vibrant and growing locations. This role reports to the Chief Human Resources Officer and the local Partner-in-Charge and is responsible for ensuring that attorneys and legal staff have the administrative support needed to deliver high-quality legal services. The Office Administrator oversees local HR, finance, IT, facilities, and general office management, aligning operational functions with the firm's strategic goals. ESSENTIAL DUTIES

• Partner with leadership to ensure smooth day-to-day office operations and a positive work environment.
• Oversee local human resources functions in collaboration with the HR department, including:
  • Recruitment and onboarding
  • Employee relations and engagement
  • Benefits administration and compliance
  • Performance management and professional development
  • Leave management and disciplinary processes
• Manage office facilities and vendor relationships, including:
  • Space planning and maintenance
  • Office supply procurement
  • Safety and emergency preparedness programs
• Promote and coordinate community engagement and volunteer initiatives.
• Foster open communication across departments and serve as a liaison between staff and leadership.
• Support diversity, equity, and inclusion initiatives in collaboration with internal committees.
• Attend regular administrative leadership meetings and contribute to firm-wide initiatives.
• Coordinate onboarding and offboarding processes for attorneys and staff.
• Liaise with IT, HR, and Finance departments to ensure seamless internal operations.
• Maintain office policies and procedures, ensuring compliance with firm standards and legal regulations.
• Organize internal meetings, events, and training sessions.
• Monitor and manage office budgets, expenses, and billing processes.
• Serve as a point of contact for building management and external service providers.
• Support attorneys with administrative tasks as needed, including document management and scheduling.

SKILLS NEEDED TO BE SUCCESSFUL

• Ability to work in a professional and collegial manner with attorneys, paralegals, professional and administrative staff
• Strong leadership and team management skills.
• Excellent organizational, communication, and problem-solving abilities.
• Proficiency in Microsoft Office Suite and legal practice management software.
• Ability to handle confidential information with discretion.

EDUCATION AND EXPERIENCE

• Bachelor's degree preferred.
• Minimum of 5 years of experience in office administration, preferably in a professional services environment.
• Strong background in human resources and operational management.
• Excellent interpersonal, organizational, and communication skills.
• Ability to manage multiple priorities and work collaboratively across teams.

WHY JOIN US?

• Competitive compensation and benefits.
• Collaborative and inclusive culture.
• Opportunities for professional development.
• Centrally located office with modern amenities.

EQUAL OPPORTUNITY EMPLOYER Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices. The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned, and requirements may vary from time to time. Professional business references and a background screening will be required for all final applicants selected for a position. If you need assistance or an accommodation due to a disability you may contact [email protected]. Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.