Manager of Contracts and Purchasing - Tulsa Community Foundation : Job Details
Manager of Contracts and Purchasing
Tulsa Community FoundationJob Location : Tulsa,OK, USA
Join to apply for the Manager of Contracts and Purchasing role at Tulsa Community Foundation
2 days ago Be among the first 25 applicants
Join to apply for the Manager of Contracts and Purchasing role at Tulsa Community Foundation
About the Organization
George Kaiser Family Foundation (GKFF) is a Tulsa-based charitable organization dedicated to providing equal opportunities for young children in Tulsa through support of early childhood education, community health, social services, and civic enhancement. The investment team manages GKFF's $4+ billion globally diversified and growing investment portfolio. GKFF is a dynamic non-profit organization with a talented team of professionals who maintain an entrepreneurial culture as they encounter new projects, opportunities, and challenges every day.
Position Summary
We are seeking a highly organized and detail-oriented Manager of Contracts and Purchasing to oversee the administration of contracts and ensure efficient operational support within our organization. The ideal candidate will possess strong leadership skills and a comprehensive understanding of contract management processes.
Requirements
Essential Duties and Responsibilities
- Manage the contracting process across the GKFF and TCF ecosystems
- Administer all contracts prepared and executed for our use (vendors, independent contractors, sponsorship)
- Lead the implementation of a new contract management system
- Project manage the customization of workflows within the system for new contract generation according to prescribed templates, from initial request through execution
- Implement contract standardization and expediency wherever practical
- Work to sensibly reduce legal expenses on contracts
- Assess the rigor of specified scopes of work/deliverables and provide feedback to the business owner where necessary
- Ensure all contracts are properly approved and follow recommended guidelines
- Implement and maintain a contract database, including monitoring of contract terms/expiration
- Identify opportunities to consolidate purchasing to reduce spend
- Participate in negotiation processes for purchases over $50,000
- Prepare and distribute guidelines for effective purchasing
- Other duties as assigned
Skills And Qualifications
- Associate's degree is required; bachelor's degree preferred
- Proven experience in contract management and administrative services
- Strong customer service and communication skills
- Excellent organizational and time management abilities
- Proficiency in Microsoft 365, ASANA, and Slack
- Ability to analyze complex information and make informed decisions
- Strong leadership skills with the ability to motivate and develop a team
- Attention to detail and a commitment to accuracy
Physical Requirements
- Ability to sit in front of a computer monitor for multiple hours
- Ability to lift up to 25 lbs.
- Ability to communicate verbally and in writing professionally
- Ability to walk up and down multiple flights of stairs without assistance
Hours and Location
- This position is fully in-person at 7030 S. Yale Ave., Suite 600, Tulsa, OK 74136
- Typical work hours are Monday - Friday, 8:00 a.m. – 5:00 p.m., with occasional variation
- Early start, late evening, or weekend hours may be required
- Domestic travel may be required
- Reliable transportation and in-person attendance required
Benefits
We offer work/life flexibility, comprehensive health benefits, paid time off, and retirement contributions, including:
- 100% employer-paid medical, dental, and long-term disability (vision and dependents optional)
- 401K with contributions from employer and employee
- Paid time off and holidays
- Employer-paid AD&D life insurance with options for additional coverage