HR and Payroll Integration Manager - HeartShare Human Services of New York : Job Details

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Description

The HR and Payroll Integration Manager will oversee HRIS administration, payroll processing, and data compliance to ensure seamless integration across systems. This individual will play a strategic role in enhancing process efficiency, ensuring legal compliance, and improving the employee lifecycle experience. The ideal candidate brings deep knowledge of Paycom or similar systems, a passion for process improvement, and a collaborative approach to cross-functional work.

Primary Responsibilities And Essential Functions Of The PositionsHRIS & Payroll Operations

• Oversee HRIS system entries and changes to ensure accuracy of employee data and operational excellence.
• Ensure payroll and HRIS procedures comply with federal, state, and local regulations, company policies, and industry best practices.
• Manage profile setup, accrual, and other employee inquiries, advise employees on payroll matters, and resolve discrepancies.
• Oversee and uphold data integrity, security, and compliance within the HRIS system.
• Manage outsourced payment services to ensure quality service delivery and accuracy.
• Review Paycom data for accuracy in payroll, employee classifications, accruals, and benefits administration. Manage employee's status changes and updates.
• Foster a positive colleague experience by implementing best practices and effective processes to manage the employee life cycle, including onboarding, offboarding, and employee records management.

Process Improvement & System Optimization

• Lead process improvements within payroll and HRIS systems to meet organizational needs.
• Scale processes to enhance operational efficiency, including designing and implementing internal controls.
• Identify payroll-related challenges and system features to drive process improvements and enhance user experience.
• Implement automation, policies, and procedures to improve service efficiency.

Collaboration & Compliance

• Partner with HR, Fiscal, and other teams to develop and maintain business processes and data submissions.
• Conduct internal audits on data and system maintenance, including, but not limited to, new hire setup, vacation/time off accruals, benefits setup, terminations, and other employee changes.
• Monitor and improve internal controls related to payroll processes.
• Ensure payroll and HRIS procedures adhere to laws including FLSA, FMLA, ADA, wage and hour laws, and other labor regulations.
• Stay updated on employment laws, payroll regulations, and industry best practices to proactively address risks.
• Assist in handling HR-related audits, ensuring compliance with legal and ethical standards.

Documentation & Training

• Create and maintain comprehensive documentation, training materials, and standard operating procedures.
• Implement best practices for managing the employee lifecycle (onboarding, offboarding, records management).

Qualifications

• Bachelor's degree from a four-year college or equivalent.
• At least 5 years of experience in HRIS and payroll functions.
• Deep knowledge of core HR and payroll functions.
• Experience with HRIS implementations, system optimizations, and integrations.
• Proficiency in HRIS platforms, payroll systems, and BI tools, with strong preference for Paycom expertise.
• Strong analytical, problem-solving, and decision-making skills.
• Excellent communication and interpersonal skills for engaging stakeholders.
• Proven ability to lead cross-functional collaboration between HR, Finance, and other teams.

Benefits

At HeartShare, we offer a comprehensive benefits package based on employment status, including:

• Rewarding team environment.
• Paid vacation, sick, personal days, and holidays.
• 403(B) retirement plan with employer contribution.
• Health, dental, vision, and life insurance.
• Employee Assistance Program (EAP).
• Flexible spending accounts (Dependent Care, Medical, Parking, Transit).
• Employee appreciation events.
• Tuition assistance and professional development opportunities.
• Discounts (Gympass, Verizon Wireless, BJs, Broadway, movies, theme parks, sports, gift certificates, and more).

HeartShare is an Equal Opportunity Employer (EOE). For accommodation requests during the recruiting process, contact [email protected].

About HeartShare

For over 100 years, HeartShare has dedicated itself to supporting individuals with special needs, helping them develop and lead meaningful lives. Our team of over 2,100 employees is committed to this mission.

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