Salary: $21.00 - $25.00 Hourly Location : Mount Vernon, OH Job Type: Full-time Job Number: 220000168 Department: Knox County Transit Opening Date: 09/11/2025 Objectives Under the administrative direction of the Transit Director, the role of the Executive Assistant is responsible for providing administrative support to the Transit Director and Management staff. This position helps to support management staff as they provide effective and efficient operations of transportation in the community. Essential Functions
- Reviews and corrects daily fare collections and prepares deposit.
- Receives, tracks, and pays bills.
- Updates financial spreadsheets for ODOT reporting.
- Generates contract invoices and tracks payments received.
- Collects operational data and inputs in tracking spreadsheets.
- Reconcile financial and operational data with reports.
- Manage Drug and Alcohol Program paperwork.
- Prioritize and track Director phone calls, emails, and texts. Send initial responses to emails and phone calls.
- Summarizes communication and incidents for Director to review.
- Provide email and teams updates throughout day on task progress as needed.
- Coordinates Calendars for Management Staff.
- Monitors signs on buses for advertising program.
- Generates communication for Driver information.
- Completes and coordinates new hire, FMLA, training, physicals and exit paperwork with Human Resources.
- Monitor and track training and DOT physical renewal deadlines.
- Coordinate plan for monthly safety meeting.
- Assist with Fleet Maintenance communication. NON-ESSENTIAL JOB FUNCTIONS:
- Performs related non-essential functions as needed.
Job Standards Degree in accounting, business administration, or other related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities. Must possess a valid driver's license and acceptable driving record. Must meet and maintain all required licenses and certifications as a continued condition of employment. Must pass a law enforcement background check and other types of pre-hire checks, as necessary. Supplemental Information I. JOB REQUIREMENTSEquipment: Ability to operate a variety of office equipment such as, but not limited to, computers and components, copiers, printers, scanners, phones. Ability to competently utilize a wide variety of computer software and office suites. Individual uses appropriate personal protective equipment when necessary. Critical Skills/Expertise:
- Demonstrates exceptional organizational and administrative skills;
- Communicates professionally and effectively with internal and external users/vendors, both orally and in writing;
- Organizes and prioritizes work assignments, multitask with accurate focus and refocus in a fast-paced environment;
- Delivers excellent customer service, externally and internally;
- Efficiently operate computer programs such as, but not limited to, Microsoft Office Suite, and agency specific programs;
- Ability to apply critical thinking skills, define and solve problems, collect data, establish facts, draw valid conclusions using judgment, and analytical skills;
- Proficiency in grammar, writing, mathematical skills, spelling, and punctuation;
- Thorough knowledge, adherence, and aptitude to follow safety policies, procedures, and practices; and
- Thorough knowledge, adherence, and aptitude to follow federal, state, county, and department policies and procedures, laws, and regulations.
II. DIFFICULTY OF WORK Work consisting of complex, varied, standardized and non-standardized tasks requiring application of numerous laws, rules, regulations, policies, and procedures. Individual must be able to professionally address and work with potentially upset users. III. RESPONSIBILITY Individual must demonstrate multi-tasking and organizational skills. Individual must adhere to departmental rules and procedures regarding confidentiality due to the nature of information accessed. Individual makes choices or decisions without supervisory input on most daily activities, such as establishing priorities or making referrals to other agencies. Supervisor does provide general guidance, but allows the individual the ability to plan the procedures and methods to accomplish objectives. Individual must perform as a team player. Errors in work may cause inaccuracies in reports, records, or technical data resulting in inaccurate or incomplete information. IV. PERSONAL WORK RELATIONSHIPSContact is with co-workers, employees from public and private sector organizations and the public. The purpose of these contacts is to guide and direct, check on progress of work assigned, coordinating services, and job development/referrals, make recommendations and handle questions about department, programs, and client concerns. V. PHYSICAL EFFORT AND WORK ENVIRONMENTPhysical Requirements: Individual performs light work, which may require lifting up to thirty (30) pounds occasionally. Physical Activity: Individual performs the following physical activities: standing, walking, manual dexterity, grasping, talking, and listening. Visual Activity: Individual performs work where the seeing job is close to the eyes. Job Location: The minimum work conditions for the position indicate that the individual is exposed to both inside and outside. Individual is also exposed to noise. Knox County offers a complete package to full-time employees including: health care, dental, vision, life insurance, pension, paid holidays, vacation, sick leave, and deferred compensation plans. To learn more, visit our Benefits Page. 01 Do you have a degree in accounting or business administration, or other related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities? 02 Do you have a valid Ohio Driver's License with an acceptable driving record? 03 I understand and accept that, depending upon the position for which I am applying, if I am employed by Knox County, my employment may be for no definite period of time and I may be terminated, with or without cause or notice at any time, at the opinion of either Knox County, or myself. I understand that no representative of Knox County, other than an Appointing Authority, has any authority to enter into any agreement or to make any agreement with me contrary to the foregoing, except that an Appointing Authority of Knox County may do so in writing under specific limited circumstances.
04 I understand and accept that, if I am selected for employment, my initial and continued employment may be conditioned upon my passing any medical examination that the employer deems necessary to determine whether I can physically perform the essential functions of the position, with reasonable accommodation when necessary. I understand and accept that this will include drug, alcohol, or substance abuse testing.
05 If employed, I understand and accept that, depending on the department in which I am applying for employment, I may be required to work evening or night shifts including weekends, be on call, and/or work mandatory overtime hours. I also understand and accept that I am required to abide by all rules and regulations of the Knox County Appointing Authority.
06 I understand and accept that if any information required in this application is found to be falsified or intentionally excluded, my application may be disqualified from further consideration. I further understand and accept that if I am employed by a Knox County Appointing Authority, I may be subject to disciplinary action, including termination, if any information required by this application has been falsified or intentionally excluded.
07 I understand and accept that the employer requires a high degree of integrity and confidentiality of its employees. I understand that the employer will use screening procedures to evaluate my qualifications and suitability for employment, including but not limited to interviews, criminal record checks, driving record checks, written testing, reference checks, background investigations, psychological evaluations, and drug testing. I also acknowledge that I may be subject to other screening procedures not specifically listed above, and that may be a prerequisite to my appointment.
08 I hereby authorize the employers, schools, and personal references named in this application to provide information regarding me to the employer. I further authorize the release of personal, academic, and other records to the employer.
09 I solemnly swear that all of the information furnished in this employment application is true, accurate, and complete to the best of my knowledge. I authorize investigation of all statements contained in this application. I understand that any misrepresentation or falsification of the information provided may lead to withdrawal of an employment offer or termination following employment. I recognize that my future employment with the employer will be jeopardized if I engage in substance abuse, illegal drug abuse, or alcohol abuse. Any background check conducted as part of the hiring process shall be in compliance with State and Federal law, including the Fair Credit Reporting Act and EEOC Enforcement guidelines and Knox County policies. Applicants are hereby advised that State and Federal law may disqualify an individual with a particular criminal history from employment in certain positions. Reference the following link to view a summary of your rights under the Fair Credit Reporting Act: Therefore, in consideration of my employment application being reviewed and considered by a Knox County, Ohio, Appointing Authority, I, being at least 18 years of age and under no legal disability on behalf of my heirs and assigns, hereby release and hold harmless Knox County, Ohio and any of its agents, employees, Appointing Authorities, related officials from any and all liability, whatever type and nature, resulting from the administration of any such screening procedures and/or release of the results there from.By typing your name - you are effectively agreeing and signing this application. 10 How did you hear about this position?
- County Website
- Social Media
- OhioMeansJobs
- Indeed
- Professional Association Website
- News Outlet
- Word of Mouth
- Other
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