Administrative Coordinator - Westminster Canterbury Richmond : Job Details

DescriptionWestminster Canterbury Richmond is looking for an Administrative Coordinator for our award-winning licensed early childhood education center. Our Administrative Coordinator works closely with families and Center Leadership providing administrative support for the Center focusing on enrollment, licensing compliance, billing and daily operations. This full-time position works onsite at our beautiful Child Development Center nestled on the campus of Westminster Canterbury Richmond retirement community. About the Child Development Center:Child Development Center in Richmond VA | Westminster Canterbury Richmond (wcrichmond.org)Our Child Development Center is licensed by the Virginia Department of Education and serves children ages 6 weeks through 12 years, year-round. We also offer before and after school programs as well as a Heroes summer camp. Intergenerational programming between the residents of Westminster Canterbury Richmond and the children of the Center offer a unique opportunity to build connections and enrich the lives of all involved. As part of our school family at the Child Development Center, you can learn, grow and make a lasting impact on the families we serve. You'll experience the support of a collaborative work environment and a sense of collegiality unlike any other!We offer:

• A comprehensive benefits package including health, vision, dental and life insurance, 403B retirement savings with company match.
• Work Life Balance: You'll accrue generous paid time off; short/long term disability and have access to an employee assistance program.
• Amenities! Including an onsite gym, fitness classes, on site banking, and award-winning on-site childcare with a generous employee discount.
• Educational Assistance: We support your continuing education and career advancement by offering tuition reimbursement.

Shift:Full Timestandard shift is 8:00 a.m. to 5:00 p.m., Monday-Friday, with the ability to shift based on center needsRequirementsMAJOR ACCOUNTABILITIES/ESSENTIAL JOB DUTIES:

• Greet and assist all visitors to the child development office and provide exceptional customer service
• Coordinate the waiting list including responding to inquiries on the website and/or calls, providing in-person tours for interested families and adding interested families to the waitlist in ProCare. Work with the Director and Assistant Director to coordinate annual classroom transition.
• Establish, coordinate and maintain child files - both electronically and central filing system. Process enrollment paperwork for new enrollments and other classroom transitions. Ensure file accuracy and compliance for licensing regulations by following all established protocol and procedures and that all information is maintained in a confidential, secure and organized manner
• Ensure proper medication paperwork is filled out for all medications including Allergy Response paperwork, to ensure licensing compliance. Assist parents and teachers to ensure all forms and complete and accurate then properly maintained in child file.
• Conduct inspections, reports and appropriate follow-up for licensure including, but not limited to, playground, fire drills, first aid bags, accident reports, Shelter-in-Place and Lock Down Drills.
• Coordinate family billing including processing and tracking vacation requests, preparing monthly billing statements for parents and working with Finance to assure accuracy and follow-up when corrections are needed.
• Coordinate and oversee provided meals and snacks including passing out milk and other supplies to classrooms, coordination with the kitchen on the menu and allergy concerns, entering menu in Tadpoles, submitting lunch and milk counts for internal billing, distributing lunch menus to staff and parents.
• Provide support for Center special events including preparation for events and support during events
• Order department supplies, ensure inventory is maintained in an efficient manner and process payment requests and supply requisition forms for signature
• Provide classroom coverage and support as needed to support the teaching team
• Other duties as assigned

PHYSICAL REQUIREMENTS:

• Work is primarily sedentary
• Ability to lift 25 pounds without assistance, 26+ with manual or mechanical assistance
• Ability to stand, sit, sit on floor, lift, bend, stoop, reach, push and pull

REQUIRED KNOWLEDGE, SKILLS AND ABILITY:

• Strong customer service skills
• Intermediate computer skills in Microsoft Office and other software
• Ability to read, write and understand the English language
• Ability to work effectively with small children

DESIRED KNOWLEDGE, SKILLS AND ABILITY:

• Familiarity with childcare software
• Knowledge of VDSS Regulations for Licensed Child Care Center
• Infant and child CPR and First Aid Certification
• Knowledge of intergenerational programming

REQUIRED EDUCATION AND EXPERIENCE:

• High School Diploma or equivalency
• Two years directly related work experience in an early childhood setting or equivalent combination of education and experience to fulfill duties and responsibilities of the position