Accounting Administrator - OnScent : Job Details

OnScent has an opportunity for an experienced Accounting Associate at our Hackensack, New Jersey location.The successful individual will be responsible to perform day-to-day financial transactions, including verifying, classifying, and recording accounts payables, handle vendor payments, receipt of customer payments, and other financial liabilities of the company as assigned. With a laser focused attention to detail, will also maintain precise records of payments made and owed. RESPONSIBILITIES will include, but are not limited to:

• File vendor invoices and disbursements and match & file A/P invoices to support accounts payable.
• Classify documents with the proper expenditure codes and accounting codes.
• Prepare statements and reports that require utilization of a variety of sources.
• Manually or electronically post financial information.
• Reconcile discrepancies by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required.
• Scan and validate all AP invoices and packing slips
• Make sure purchase orders have the correct G/L code, job number, department code, project code, vendor number, due date, etc.
• Post invoices in NetSuite through Purchase Orders or Recurring Journals
• Process customer refunds in a timely manner.
• Take advantage of all cash discounts
• Process, print, separate, and mail A/P checks weekly (individual check runs when necessary)
• Process ACH and credit card payments for vendors and T&E for employees weekly/monthly, etc.
• Maintain the AP emails and respond in timely manner
• Provide assistance with deposits when needed
• Perform other duties as assigned.

QUALIFICATIONS:

• Associates degree in Accounting.
• Minimum 2-5 years experience in accounts payable/receivable function, with strong emphasis on AP.
• Strong Computer and system skills; MS Office: Word, Excel, PowerPoint, TEAMS, Intermed. Excel, NetSuite experience highly desired.
• Demonstrated strong interpersonal and communication skills required with ability to work in a team environment.
• Must be able to prioritize tasks, be detail oriented, contribute to problem resolutions and relate to need of the business/department.
• Ability to organize work in a fast-paced work environment and make rationale decisions based on information, and seek guidance when appropriate.
• Strong oral and written communication skills

OnScent is an Equal Opportunity EmployerAll qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or veteran status.All offers of employment are contingent upon the successful completion of a background check, which may include verification of employment history, education, criminal records, and other relevant information. The background check will be conducted in compliance with applicable federal, state, and local laws.